Payroll Clerk

Job Title: Payroll Clerk
Reports: Treasury Director

Position Purpose: Processes payrolls and maintains payroll records for multiple companies with multiple pay frequencies. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential nature while being self-sufficient and well organized.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Duties and Responsibilities:

Payroll

• Collect payroll information from applicable parties within the Hoffman companies.
• Review data for special payroll circumstances, including multistate payroll, paid time off, and certified payroll, requesting additional information as needed.
• Enter, review for accuracy, and submit payroll data in the HRIS/payroll system for weekly, biweekly, and monthly payrolls.
• Prepare and submit 401k reports for each payroll to the third-party administrator.
• Prepare, download, review, and/or distribute payroll reports or details to applicable parties.
• Maintain certified payroll records, including the job list, wage determinations, and contact information.
• Prepare and submit weekly certified payroll reports.
• Prepare and submit information required for monthly owner/contractor-controlled insurance program reporting.
• Provide backup assistance and support other team members as needs arise.
• Assist with the auditing of various payroll records as needed.
• Assist the Treasury Director with special payroll projects.

• Payroll processing experience.
• Associates Degree in Accounting or related area preferred.
• Certified payroll experience preferred.
• Ability to exercise good judgement and maintain confidentiality in connection with critical and sensitive information, records and reports.
• Meticulous attention to detail.
• Appropriate sense of urgency and adherence to deadlines.
• Strong competency in the MS Office Suite (Outlook, Excel, PowerPoint, Word).
• Prior experience with ADP Workforce Now platform preferred.
• Ability to use sound judgement in following and applying appropriate laws, regulations, policies and procedures.
• Demonstrated ability to work proactively, collaboratively and independently.
• Possess integrity and strong work ethic.
• Excellent interpersonal skills with the ability to communicate with all levels of staff and work well independently or on a team.
• Strong verbal, written, analytical and persuasive skills.
• Strong organizational skills.

• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Handling/Fingering: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Occasionally
• Lifting/Carrying 10 lbs. or less: Occasionally
• Lifting/Carrying 11-20 lbs.: Occasionally
• Reaching Outward: Occasionally
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

EOE/ Vets/Disabled