Director of Finance and Accounting

3 weeks ago

San Antonio, United States Hispanic Association of Colleges and Universities Full time
Job Description

Description:

EDUCATION and/or EXPERIENCE

  • Bachelor's degree in business, Accounting or Finance required.
  • Minimum of 5 years of professional experience in financial management and accounting, preferably in a non-profit setting.
  • Proven track record of managing finance (accounting, budgeting, control, and reporting) for a nonprofit with multiple funding sources including government (federal and state) contracts.
  • Advanced skills in Microsoft Excel and proficiency with Microsoft Office is required.
  • Proficiency with Non-Profit accounting software and Blackbaud Financial Edge preferred.
  • Strong knowledge of GAAP, fund accounting, and financial regulations applicable to non-profit organizations.
  • Experience with grant accounting and reporting requirements for federal, state, and private grants.
  • Experience in working with general ledger, financial statements, and account reconciliation.
  • Proven ability to develop and implement financial policies, systems, and procedures.
  • Effective oral and written communication skills and interpersonal skills necessary to interact with all levels of management, staff, external partners, and other groups with diverse backgrounds.
  • Strong analytical and problem-solving skills, with attention to detail and the ability to understand and communicate financial data to non-finance personnel.
  • Experience with audit coordination and oversight.
  • Strategic thinking and long-term planning skills.
  • Ability to handle confidential information with discretion.
  • Ability to multitask and manage competing priorities in a dynamic environment.
  • Candidate must demonstrate a breadth of diverse leadership capabilities and qualifications including the ability to collaborate with peers, coach and develop subordinates, and design work methods that encourage staff to work collaboratively and support HACU's culture, mission, and values.
  • Ability to work collaboratively with all levels of management, staff, and external partners.
Requirements:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assists HACU's CFO oversee the financial operations and planning of the organization, ensuring its financial health and compliance with all regulatory requirements.
  • Develop and manage annual budgets in collaboration with the CFO and department heads, ensuring allocation of resources aligns with organizational goals.
  • Implement and maintain robust financial systems and processes to manage the organization's accounts, including receivables, payables, payroll, and reporting.
  • Ensures that effective finance policies, procedures, and internal controls are in place and ensures compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial and tax reporting and mitigate risk.
  • Maintain financial records and assist with the preparation of Statement of Financial Position, including balance sheets, Statement of Financial Activity, and statements of cash flows.
  • Update and maintain all necessary business and accounting practices, policies, and procedures; improve the finance department's overall efficiency and effectiveness.
  • Reviews WebInvoicing to ensure general ledger expense accounts and budget codes are appropriate for the item(s) being purchased and that the budget has sufficient funds to cover the expenditure.
  • Ensure that all financial transactions are processed accurately and on time.
  • Analyzes actual monthly revenue and expense account balances to budget amounts and investigates variances.
  • Responsible for review and completion of reconciliations of all general ledger accounts including bi-weekly payroll general ledger input.
  • Oversees that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generating 1099 forms.
  • Oversees American Express and PNC Visa card records and posts transactions to the general ledger.
  • Prepares reports required by corporate and foundational grants and contracts.
  • Fixed Asset Recordkeeping, including recording control labels.
  • Discharge other duties as assigned.


SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities for all personnel assigned to the HACU Finance and Accounting department. These duties are to be carried out in accordance with the organization's policies and applicable federal and state laws.


PHYSICAL DEMANDS & WORK ENVIRONMENT

  • Working conditions are on-site at a designated area in the HACU Headquarters, creating the ability to collaborate closely with a small team of people with varied responsibilities.
  • The incumbent will work a standard of 40 hours a week; however, longer hours may be necessary at times.
  • Conferences and other HACU events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
  • Occasionally requires the ability to move items weighing up to 25 pounds, squat, kneel, bend at the waist, and reach for items.
  • Constantly operates a computer and other office productivity machinery.
  • Positions self to perform essential functions of the job in an office setting.
  • Must be able to remain in a stationary position for extended periods of time.
  • Maintains and ensures security of HACU-issued equipment, software, data, and supplies.
  • Infrequent travel may be required for this position,

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