Practice Coordinator

We’re saving lives, building careers, and reimagining healthcare. We can’t wait to grow alongside you.

Offering competitive sign-on bonuses. Apply today to learn more

Job Profile Summary 

​This role focuses on providing professional and nonprofessional nursing care services in accordance with physician orders.  In addition, this role focuses on performing the following Nursing Support duties: Provides basic care services to patients, but does not have an RN or LPN license.  Positions in this nursing support work under the direction of physicians, mid-level practitioners, and may work under the direction of registered nurses depending on their unit.  A clinical technologist role that has specialized knowledge or skills gained through a combination of vocational education, training, and experience. This role will be most commonly applied to patient care and/or scientific/laboratory jobs.  An experienced level role requiring basic knowledge of job procedures and tools obtained through work experience and requiring vocational or technical education.  Works under moderate supervision, works through problems of a routine nature, but may at times require interpretation or deviation from standard procedures and communicates information that requires some explanation or interpretation. 

Job Overview 

Under general supervision of licensed personnel, this position responsible for continuous, efficient and smooth patient flow in the outpatient/ambulatory setting.  The position is a patient liaison through both clinical and administrative responsibilities.  This position plays an important role in in the hospital’s revenue cycle process, clinical operations, and patient experience. This position is responsible to respond to hourly variations in patient volume, clinician and room availability to continually maximize efficient use of space and resources in the clinic; identifies and provides necessary clinical and administrative preparation pertaining to patient care according to protocols; assists with patient care as warranted and within their scope of practice.     

Hours: 40 hours weekly, Monday-Friday 8am-5pm

Location: Tufts Medical Center Primary Care - Quincy, 1690 Crown Colony Dr. Quincy, MA 02169

Minimum Qualifications: 

1. Completed MA education from an accredited program that was accredited at any time during the student's enrollment OR Graduated within the 36 months prior to the program becoming accredited.

2. Basic Life Support Certification. 

Preferred Qualifications: 

1. High School Diploma or equivalent

2. Two (2) year of medical office experience 

3. Phlebotomy Certification 

4. Bi-Lingual 

5. Experience with electronic patient record systems. 

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.  Other duties and responsibilities may be assigned. 

1. Controls and monitors patient flow to maximize efficient use of providers and exam rooms. Communicates delays to patients and provers. Responds to variations in patient volume, provider ability, and resources (e.g. early arrivals, no shows, providers who are absent, etc.) by making continual adjustments in room utilization and assignment.  

2. Prepares medical record for patient visit, confirming accuracy with patient identifiers, entering chief complaint and social history. This may require interviewing the patient to obtain data. 

3. Exercises a high degree of customer service in all interactions with patients, internal and external customers. Provides a safe, comfortable, and clean environment for patients and families. 

4. Assists provider, patient and patient’s family with admitting patient into the hospital.  Makes out clothing list and facilitates smooth transition to inpatient unit. 

5. Escorts patient to exam room and prepares patient for provider visit.  This may include pediatric, adult, geriatric patients.  Checks to ensure patient comfort, privacy, and safety.  

6. Ensures patient and personal safety.  Determines fall risk and implements appropriate measures.  May sit with a patient who needs monitoring.   

7. Prepares exam room for each patient in accordance with needs of patient’s visit.  

8. Assists and/or chaperones providers/nursing with physical exams, treatments and procedures as necessary.   

9. Performs and records vital signs (blood pressure, pulse, temperature, oxygen saturation, height and weight), records patient’s stated level of pain, and reviews list of medications with patient.  

10. Performs collection of specimens and/or ensures the necessary supplies and equipment are ready for the provider to use during the visit. 

11. Performs Point of Care Testing (POC) as ordered including Urine dips, HCG testing, Strep A, HGB A1C, and glucose testing. 

12. May be required to perform phlebotomy. 

13. Assists in arranging for diagnostic testing, surgery and in-patient admissions under direction of the nurse or physician.    

14. Assists with patient billing by ensuring CPT code, diagnosis code and all supplies and procedures are indicated on charting. 

15. Ensures outside paperwork is scanned into patient’s electronic medical record. Processes and tracks referrals and prior authorizations as requested/ ordered by provider. Notifies provider of patient requests for referrals and prescription renewals. 

16. Uses proper techniques and procedures for hazardous waste disposal, universal precautions and for body mechanics.  Maintains clinic rooms according to infection control and cleaning policies.  

17.  Stocks, maintains and rotates supplies in clinic rooms daily according to clinic demands.  Monitors expiration dates. Monitors supply inventory for clinic and orders supplies as needed.  Maintains equipment. 

18. Participates in unit specific quality improvement projects i.e. hand washing audits, time-outs, refrigerator/medication logs, daily/monthly code cart checks. 

19. Provides administrative support which may include coordinating interpreter services, answering telephone calls, taking accurate and messages, forwarding messages, and faxing. 

Tufts Medicine benefit package Includes:

• Competitive salaries & benefits

• Medical, Dental, and Vision benefits that start on day one

• 403(b) retirement plans with company match

• Tuition reimbursement

• Free on-campus parking

• Guaranteed hours and set schedules

• Professional Growth opportunities

• NO late nights

Pay rates shown are estimated by and do not reflect the actual rates of Tufts Medicine. A Tufts Medicine Recruiter will work with every individual applicant personally to review their experience and work history, expedite interviews with Hiring Managers, and calculate fair and equitable wages. Apply today and start the process for your next exciting career opportunity

Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at careers@tuftsmedicine.org.