Receptionist/Office Assistant

4 weeks ago


Omaha, United States Community Alliance Full time
_At Community Alliance, we believe in the potential of recovery for all individuals with a mental illness and we dedicate our resources to support he journey of each individual we serve._

Community Alliance, offering an integrated health care approach and built on an array of mental health and primary care services, is seeking a Receptionist/Office Assistant*.* Ideal candidates will have passion for working with vulnerable populations and comfortable in collaborating with other professionals to empower clients to achieve self-defined goals.

*Summary:*

The ideal candidate will have previous experience supporting professionals in an office setting. An individual employed in this position performs a wide range of receptionist, clerical, scheduling and office support responsibilities. In addition, an individual in this position is responsible for contributing to a safe, supportive and welcoming environment for persons served, employees, and visitors and callers.

*Duties include: *

* Welcoming clients and visitors in a prompt, professional, and courteous manner and directing people to appropriate staff.
* Typing correspondence, reports, program-related documents, forms, and other materials with a high degree of accuracy and timeliness.
* Answering incoming calls efficiently and accurately by directing the callers to appropriate staff and/or taking messages as needed.
* Accurately inputting information into database systems related to program services and preparing related reports.
* Maintaining and ensuring sufficient, current program forms for staff usage all at facilities.
* Accepting and tracking donations and daily receipts of cash and/or checks for transmittal to the finance team and receipt of packages and mail.
* Preparing and collating copies of internal documents and packets.
* Maintain availability of office supplies and organizational materials
* Assist staff in planning and preparation for meetings and appointments as requested

*Minimum Qualifications:*

* Post-secondary graduation from accredited school or successful completion of vocational training program relevant to position. A minimum of two years relevant experience of a professional nature may be substituted for the post-secondary or vocational education.
* Previous experience supporting professionals in an office setting.
* Demonstrated ability to efficiently, effectively, and professionally answer multi-line phone system.
* Familiarity with computer software including proficiency in word processing; minimum 50 words per minute typing/word processing speed with high degree of accuracy. Must be able to pass standard on-line typing test.
* Demonstrated ability to multi-task, work under time constraints, maintain focus in high-traffic area, respond to multiple staff, and balance priorities.
* Ability to operate desktop computer, typewriter, fax machine, copy machine, and other routine office equipment.
* Ability to initiate and complete tasks in areas of responsibility with moderate supervision.
* Good oral and written communication skill
* Ability to effectively and positively interact with diverse groups and individuals, including consumers, human service providers, government officials, co-workers, volunteers, and the community at large.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Referral program
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Work Location: In person

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