Executive Assistant

5 days ago

Liberty, United States Toyota Full time
Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.Toyota Manufacturing is looking to develop new innovative solutions to support the future of mobility, and values being a member of a local and global community. We offer an inclusive team environment that values “respect for people” and we are a company with a rich history and an exciting future to pursue your professional dreams. Along with great pay, amazing benefits, and a stable work environment – Toyota Manufacturing has it all."

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we’re looking for 

Toyota’s Battery Manufacturing Plant in Liberty, NC (TBMNC) is looking for a passionate, self-motivated, and highly organized Executive Assistant. 

 

Reporting to the Business Planning Manager, the primary responsibility of this role is to perform administrative duties supporting executive leadership (President, Vice President, and General Manager level) within TBMNC. 

 

What you’ll be doing  

  • Manage corporate leaders’ calendars and events for General Manager level and above.

  • General administrative/clerical duties as assigned for General Manager level and above.

  • Create and update weekly/monthly reports.

  • Manage visitor schedules and accommodations.

  • Organize and prioritize requests for time with Executives in alignment with Executive and organizational priorities.

  • Create documents and presentations for Executive meetings.

  • Schedule travel and support with expense reports for Executives.

  • Daily, weekly, and monthly reporting of projects and activities.

  • Support senior executives outside normal business hours as needed based on executive travel or workload demands.

  • Collaborate with other staff within TBMNC to support job functions as needed.

  • Manage requests related to usage of office and facility resources; facilitate necessary approvals, provide directions and contacts.

  • Develop methods to identify and resolve problems.

  • Prioritize and develop options for problem resolution and seek management approval to implement.

 

What you bring  

  • Bachelor's degree (or higher) in Business Administration, related field, or equivalent professional experience. 

  • Intermediate to Advanced skill in Microsoft Word, PowerPoint, Excel.

  • Advanced skill in Microsoft Outlook.

  • Experience in a fast-paced role requiring multi-tasking and consistent follow up to ensure tasks are completed in a timely manner.

  • Experience in a role utilizing organization skills (ability to prioritize multiple activities/tasks).

  • Experience in a role with quickly changing responsibilities, tasks, assignments and the ability to manage a quick pace.

  • Experience supporting Executives in an administration role.

  • Ability to travel, less than 10%.

 

Added bonus if you have  

  • Japanese or other language skills.

  • Experience in a start-up environment. 

What we’ll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

  • A work environment built on teamwork, flexibility, and respect.

  • Professional growth and development programs to help advance your career, as well as tuition reimbursement.

  • Team Member Vehicle Purchase Discount.

  • Toyota Team Member Lease Vehicle Program (if applicable).

  • Comprehensive health care and wellness plans for your entire family.

  • Flexible work options based on business needs (if applicable).

  • Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.

  • Paid holidays and paid time off.

  • Referral services related to prenatal services, adoption, childcare, schools, and more.

  • Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA).

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc’s Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

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