Transactional Secretary

2 weeks ago

Chicago, United States C&m Legal Search Llc Full time
Transactional SecretaryThe Transactional Secretary/Practice Specialist I will be working for the Firm's Support Services. This position requires a highly motivated individual with a minimum of 6+ years of large law firm experience providing transactional and litigation support. Extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required. Ideal candidate will have excellent technical, organizational and administrative skills as well as strong interpersonal relationships skills. The ideal candidate would thrive on working and interacting with all levels of firm personnel and have excellent verbal and written communication skills. The candidate must have the ability to prioritize and work independently in a fast-paced environment. This person should be able to work under pressure, remain flexible, be proactive, resourceful and efficient. Candidate must be able to handle multiple projects and changing priorities on a busy desk. It is essential that the Candidate can work productively in high pressure situations and remain professional at all times.Responsibilities: Format, input, edit, retrieve, copy, scan, and transmit legal documentsPrepare pleading documents for filing and servicePrepare discovery documents for serviceeFiling - State, Federal and Appellate CourtsCreate litigation binders, indexing and filing documents, organize and file case documentsEditing ContractsBusiness IntakesUtilize docketing/calendaring department to track court and filing deadlinesAttorney timesheets, expense summaries, and client billsAssists with overflow work and other projects as assignedPerforms overflow typing, filing, or photocopying as time permits and as requested by other attorneysMailingsMaintain client confidence by keeping client/attorney information confidentialType 75+ wpm and have excellent spelling, grammar and punctuationAbility to learn new skills and systems quicklyPerform additional administrative and support tasks as requestedEssential Functions of Job: Format, input, edit, retrieve, copy, scan, and transmit legal documentsPrepare pleading documents for filing and servicePrepare discovery documents for serviceeFiling - State, Federal and Appellate CourtsCreate litigation binders, indexing and filing documents, organize and file case documentsEditing ContractsBusiness IntakesUtilize docketing/calendaring department to track court and filing deadlinesAttorney timesheets, expense summaries, and client billsAssists with overflow work and other projects as assignedPerforms overflow typing, filing, or photocopying as time permits and as requested by other attorneysMailingsMaintain client confidence by keeping client/attorney information confidentialType 75+ wpm and have excellent spelling, grammar and punctuationAbility to learn new skills and systems quicklyPerform additional administrative and support tasks as requestedQualifications and ExperienceRequired Qualifications: 6+ years of transactional experience in a law firmEducationRequired: Some college courses completedPreferred: Bachelor's DegreeLicense and CertificationPreferred: Secretarial Certification a plus; ABA approved Paralegal CertificationComputer/Software KnowledgeRequired: Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Candidate must have the ability to learn new skills and systems quickly.Work Environment This position requires that you work fully onsite in the Chicago office Monday thru Friday.Overtime may be required as the job duties demand.

by Jobble

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