Staff Assistant VIII
1 month ago
Are you passionate about serving our patients with Love and Excellence? If so, consider applying for this position at ChristianaCare.
Our Food & Nutrition department located in Newark, DE is looking for a full time Staff Assistant VIII to provide staff support to the General Manager and other management staff within the Department of Food and Nutrition on the Newark campus. Performing high-level, financial management of supply expenses, invoicing, leading team projects, participating in multi-departmental meetings, coordinating events and meetings, multi-project management, and personnel/administrative support. Includes Sodexo programming including but not limited to Catertrax and Birchstreet
Benefits of working at ChristianaCare
- Work in a role that directly impacts the lives of our patients, staff & community
- Generous PTO, Competitive Pay & Robust Benefits Package.
- 403B company match and Tuition Reimbursement
- 12 weeks Paid Parental Leave
The responsibilities of the Staff Assistant VIII will include;
Responsible for department financial report preparation for internal and external submissions, Compiles data and produces department's monthly financial reports including but not limited to; end of month, Meal-Sales-Statistics, biweekly ERS, AHF Benchmarking, and Plante Moran Data.
Maintains Workday Profit & Loss and FTE reports for managers' review, posts them on the collaboration site by the fifth business day of the month for managers' review.
Assists General Manager in Operational and Capital Budget Planning. Utilizes Workday to create Capital Projects.
Oversees contract management in Meditract Application.
Processes vendor payments to Accounts Payable in Workday and Sodexo's Birchstreet.
Manages the uniform expenses through orders and distribution of employee uniforms.
Responsible for all functions of Kronos Dimensions and Contractor Kronos Timekeeping. Sends reports to management team as needed. Provides training of Kronos applications to new supervisors.
Project coordinating responsibilities to meet department goals. Follows up with the managers on upcoming due dates. Attends inter and external staff meetings and required in-services.
Coordinates department activities, problem solves and takes action to resolve issues, and communicates information as needed. Prepares and distribute minutes of meetings as requested.
Maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements for team. Answers main department phone lines, scheduling meetings, prepares correspondence, and ordering supplies.
Communicates with ChristianaCare HR Recruitment and Contracted Labor Vendors to track open positions / position requests. Responsible for new employee onboarding through contacting new employees to prepare for onboarding / new employee orientation and scheduling new employee interviews and preparing new employee orientation packets. Submits Aviater requests, badge access, and onboarding for all new hires and contractors. Terminates contractors in Workday as needed.
Prepares and processes all forms regarding new, present, and terminated employees - Orientation packets, Department of Health forms, employee files. Keeps all employee files current and in compliance with JC, CMS, and State of Delaware Codes.
Maintains all FMLA source documentation, reconciles reports for inconsistencies, and carries out policies & procedures as needed to educate managers and staff. Protects confidential employee and patient information at all times.
Runs Reports in the Learning Space for Required Education Compliance and distributes to Managers annually.
Maintains and updates the Departmental Collaboration sites and FNS SharePoint website. Assists in maintaining the policy and procedure manual. Communicates pertinent information on the Magic TV boards in the retail sites and patient tray line areas.
Applies Microsoft Office 365 tools such as Forms, Project Planner, and To-Do to automate and increase efficiency within the department.
Serves as a resource for employees both internal and external to the department.
Assists Employees with Administrative functions such as Workday, Benefits, and general policy inquires.
Performs assigned work safely, adhering to established departmental safety rules and practices. Reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
Performs other related duties as required.
Office Hours:
- Day Shift
Qualifications:
- High School Diploma Required
- Advanced Degree Preferred
- Four years administrative experience preferred.
Knowledge, skill, and ability requirements:
Knowledge of departmental and ChristianaCare policies and procedures.
Knowledge of business practices
Ability to operate office computer, copier/scanner.
Ability to use computer systems as it relates to job function.
Proficiency in Microsoft 365 applications including Word, Excel, Forms, Planner, etc.
Ability to manage multiple project timelines.
Ability to maintain an accurate filing system and organize office functions.
Ability to manage stress in a highly visible service organization.
Ability to communicate among all levels of employees and management.
Outstanding customer service skills.
Skill in oral and written communication.
Skill in interpersonal relationships and customer relations.
Skill in time management and organization techniques.
Physical demands:
Must pass physical examination: drug-free; able to hear; able to see; able to speak; able to ambulate. Ability to lift, pull, push, reach, twist, stand, raise, as per physical demands checklist.
Working conditions:
Office environment with a high volume of traffic and frequent telephone interruptions.
About ChristianaCare
ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link
Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
-
Staff Assistant VIII
2 weeks ago
Newark, United States ChristianaCare Full timeAre you passionate about serving our patients with Love and Excellence? If so, consider applying for this position at ChristianaCare.Our Food & Nutrition department located in Newark, DE is looking for a full time Staff Assistant VIII to provide staff support to the General Manager and other management staff within the Department of Food and Nutrition on the...
-
Staff Assistant Professional
2 weeks ago
Newark, New Jersey, United States APN Software Services Inc Full timeAbout the RoleThis Administrative Staff Assistant position offers a unique opportunity to work with a dynamic team at APN Software Services Inc. The successful candidate will provide administrative support to senior management, handling various programs, projects, and issues across different operations.ResponsibilitiesAdministrative Support: Assist senior...
-
Staff Accountant
1 month ago
Newark, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract for a permanent position as a Staff Accountant in Newark, New Jersey. As a Staff Accountant, you will play a critical role in our financial operations. Your tasks will include maintaining financial reports, processing accounts, and providing data to support strategic decisions.Responsibilities•...
-
Newark, New Jersey, United States Focus Staff Full timeWe are seeking a skilled Cardiovascular Operating Room Registered Nurse to join our team at Focus Staff.Job OverviewThis 13-week contract position offers a unique opportunity to work with a reputable healthcare facility in Newark, New Jersey.The ideal candidate will have at least 1 year of experience in a CVOR setting and be eligible to work in the United...
-
Registered Nurse Midnight/Day shift Medical
2 months ago
newark, United States Focus Staff Full timep>Focus Staff is seeking a ER Registered Nurse for a travel contract in Newark, NJ. The ideal candidate will have at least 1 year of experience in a ER setting.Contract Length: 13 Weeks Shift: 3x12 Nights Benefits for Travel ER RNs: Health insuranceVision insuranceDental insuranceLife insuranceLicensure reimbursementTravel reimbursementRelocation...
-
CVOR Nurse
4 weeks ago
Newark, New Jersey, United States Focus Staff Full timeJob Title:Travel CVOR NurseCompany Overview:Focus Staff is a traveler-first nurse and healthcare staffing agency. We prioritize the needs of our travelers, giving you complete control over your journey.Estimated Salary:$85-$115 per hourJob Description:We are seeking an experienced CVOR Registered Nurse for a travel contract in Newark, NJ. The ideal candidate...
-
Emergency Room Nurse in New York
4 weeks ago
Newark, Delaware, United States Focus Staff Full timeAbout the RoleWe are seeking an experienced Emergency Room Nurse to join our team in Newark, New York. As a Travel ER Nurse with Focus Staff, you will have the opportunity to work in a fast-paced and dynamic environment, providing top-notch care to patients in need.Job DescriptionThis travel nursing job offers a 14-week contract with a guaranteed 36 hours...
-
Childcare Support Staff
3 days ago
Newark, Ohio, United States My Place Child Care & School Age Center LLC Full timeAbout the Role:This is an exciting opportunity for someone who enjoys working in a fast-paced environment and has a strong commitment to providing high-quality care to young children. As a Sanitation Specialist, you will work closely with our teaching staff to maintain a clean and organized classroom environment.Your responsibilities will include:Maintaining...
-
CVOR Travel Nurse RN Position in New Jersey
4 weeks ago
Newark, Delaware, United States Tact Staff Full timeAbout the Role: We are seeking a skilled CVOR travel nurse to join our team at a top healthcare institution in Newark, New Jersey.Job Overview: As a travel nurse with Tact Staff, you will have the opportunity to take on new challenges and gain enriching experiences while traveling across the United States. Our dedicated team of staffing consultants will work...
-
Newark, New Jersey, United States Tact Staff Full timeTact Staff is seeking a travel nurse to fill a critical care position in the Cardiovascular Operating Room (CVOR) at a renowned healthcare facility in New Jersey.About the JobSpecialty: CVORDuration: 13 weeksShift: 12 hours, 36 hours per weekEmployment Type: TravelWe are looking for an experienced nurse who can work effectively in a fast-paced environment...
-
Travel Nurse RN Position
4 weeks ago
Newark, New York, United States Focus Staff Full timeJob OverviewFocus Staff is seeking a travel nurse with Med Surg experience for a contract position in a medical facility.Key Responsibilities:Provide high-quality patient care as a Med Surg Registered Nurse.Collaborate with the healthcare team to achieve optimal patient outcomes.Develop and implement effective care plans to meet the unique needs of each...
-
Cardiovascular Operating Room Nurse
4 weeks ago
Newark, Delaware, United States Focus Staff Full timeOverviewFocus Staff is a travel healthcare professional staffing agency that specializes in placing skilled professionals in exciting opportunities across the United States.Salary and BenefitsWe offer competitive pay packages to our travelers, including a tax-free stipend amount. Based on 9 hour shifts and 36 hours per week, our estimated pay package for...
-
Newark, Delaware, United States Focus Staff Full timeFocus Staff is a travel healthcare professional staffing agency that places awesome people in awesome places across the United States and the Virgin Islands. We offer immediate openings, flexible schedules, and competitive compensation for our travelers.About the JobWe are seeking a Travel Progressive Care Unit Registered Nurse to join our team. As a...
-
Travel ER Nurse Position in Newark, NJ
4 weeks ago
Newark, New Jersey, United States Focus Staff Full timeExciting Travel ER Nurse Opportunity in Newark, NJWe are seeking a highly skilled and experienced ER Registered Nurse to join our team for a 13-week contract in Newark, NJ. As a travel nurse with Focus Staff, you will have the opportunity to work with a reputable agency that prioritizes the needs of its travelers.About the Job:This is a 3x12 night shift...
-
Pediatric Travel Nurse
3 days ago
Newark, New Jersey, United States Focus Staff Full timePediatric Travel Nursing OpportunityWe are seeking a highly skilled Pediatric Registered Nurse to join our team for a 13-week contract in Newark, NJ.Job OverviewThis is a unique opportunity to work with Focus Staff, a leading travel healthcare professional staffing agency. We prioritize the needs of our travelers, giving you complete control over your...
-
Nurse Recruiter for Cardiovascular Services
4 weeks ago
Newark, New Jersey, United States Focus Staff Full timeAre you a dedicated and experienced Nurse looking for a new challenge? We have an exciting opportunity for a Travel CVOR Nurse at Focus Staff, a leading healthcare staffing agency.About the RoleWe are seeking a highly skilled and motivated Registered Nurse to join our team as a Travel CVOR Nurse. This is a contract position in Newark, NJ, with a 13-week...
-
Traveling Cardiovascular Operating Room Nurse
4 weeks ago
Newark, New Jersey, United States Focus Staff Full timeAbout the Opportunity:Are you a skilled Registered Nurse looking for a challenging and rewarding travel assignment? Focus Staff is seeking a talented CVOR nurse to join our team in Newark, New Jersey. As a travel nurse with Focus Staff, you'll enjoy competitive pay, flexible scheduling, and unparalleled support from our dedicated team.Job Summary:We're...
-
Newark, New Jersey, United States Tact Staff Full timeJob SummaryWe are seeking a skilled Registered Nurse (RN) for a CVOR travel nursing position in Newark, New Jersey.About the JobType: Travel NursingLocation: Newark, New JerseyDuration: 13 weeksShift: 12 hours, daysThis is a fantastic opportunity to work with a top-notch healthcare team and gain valuable experience in CVOR. As a travel nurse, you will have...
-
Travel ER Nurse Professional
4 weeks ago
Newark, New York, United States Focus Staff Full timeTravel Emergency Room Nurse Position in Newark, NYWe are seeking a skilled and experienced Travel Emergency Room Nurse to join our team at Focus Staff. This opportunity will allow you to work in a fast-paced ER setting, providing top-notch care to patients in need.About the Job:This contract position is for 13 weeks, with a start date of September 2,...
-
Travel ER Nurse Position in Newark, New Jersey
4 weeks ago
Newark, New Jersey, United States Focus Staff Full timeFocus Staff is a travel healthcare professional staffing agency dedicated to providing exceptional services to both travelers and facilities across the United States. We are currently seeking a highly skilled Travel ER Nurse for a 13-week contract in Newark, New Jersey.Salary and BenefitsWe offer an estimated salary of $125,000 per year, based on a 36-hour...
