Sr. Payroll Specialist

2 weeks ago

Northampton, United States Smith College Full time

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.


Do you have the following skills, experience and drive to succeed in this role Find out below.
Controller's OfficeJob Description

Job Summary:

As a member of the payroll team this position participates in all aspects of the bi-weekly payroll. Responsibilities include monitoring of weekly time submission, understanding and validating complicated data elements for entry, and processing payroll. This position will support the Smith community throughout the payroll process responding to questions, explaining procedures, and training employees. The Senior Payroll Specialist will have a meaningful role in the configuration and ongoing maintenance of the Workday system. This position will also supervise student workers.

Take appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Payroll (70%):

  • Process all aspects of the payroll in a timely and accurate manner which includes data entry and evaluation, running processes, and reviewing payroll calculations before processing.
  • Preparation and review of internal and external payroll reports.
  • Work closely with human resources, the provost's office, and other departments to support the time entry and approval process as well as administer payroll changes and deductions.
  • Participate in annual workers' compensation audits.
  • Process periodic and quarterly tax filings, reconcile discrepancies, and ensure data accuracy and filing timeliness.
  • Prepare amendments as required.
  • Audit payment requests for accuracy and proper authorization, and perform account reconciliations between payroll and the general ledger.
  • Respond to inquiries, investigate and resolve problems.
  • Reconcile compensation and process year-end W-2 tax reporting.
  • Audit payroll records to ensure compliance with college policy and federal and state laws.

Student Employment (10%):

  • Support the student employment processes and all aspects of student hiring. Assist faculty, staff and students with the creation and posting of student positions and the hiring of student workers.
  • Support students in onboarding in Workday and assist with Central Check-in for first year students.

Payments to Foreign Persons (10%):

  • Administer government regulations regarding payments to non-resident aliens. This includes calculating tax withholding for both payroll and accounts payable payments.
  • Support the year-end tax reporting and production of 1042-S Forms.

Other Duties (10%):

  • Reconcile general ledger accounts and participate in month-end closing processes.
  • Participate in fiscal year-end audit, Form 990 preparation, and IPED submittal. Other duties as assigned.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses):

  • Associate's degree plus three to five years of relevant experience with payroll, including the payment of foreign persons or an equivalent combination of education/experience.
  • Knowledge of accounting, general ledger, IRS guidelines, and withholding information.
  • Experience working with diverse backgrounds.

Preferred Qualifications:

  • Advanced degree and/or payroll certification(s)
  • Experience with Workday, a union workforce, payments to foreign persons and tax treaty assessment, payroll amendments, financial accounting and reconciliations preferred.

Skills:

  • Demonstrated payroll knowledge
  • Excellent judgment and decision making
  • Discretion with confidential information
  • Excellent customer service
  • Dependability
  • Strong attention to detail and accuracy
  • Ability to manage multiple tasks simultaneously
  • Ability to work on a team and independently
  • Excellent organizational and record keeping skills
  • Demonstrated written and verbal and communication skills with the ability to positively interact with diverse constituencies
  • Excellent computer skills including proficiency with MS and Google suites, databases, and cloud-based complex financial systems

Other:

  • Eligible for hybrid work schedule.
Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

October 7, 2024

Position Type:

RegularAbout Smith College

Located in Northampton, MA, Smith College is one of the largest women's colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.

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