University Registrar
3 weeks ago
Please submit both a resume and cover letter.
Department Summary
As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.
The Registrar’s Office is a vibrant core campus department where team members collaborate with academic, student service, and administrative partners to support the teaching, service, and research mission of UCLA. The department is the official custodian for UCLA student academic records and curriculum and provides prompt, high-quality, caring, and compassionate services for all constituents – students, faculty, staff, and alumni. We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.
Position Summary
The University Registrar, who serves as the official student record custodian for UCLA, is responsible for the leadership and management of the programs, services, and operations of the Registrar's Office by directing team members and working with campus partners to plan, implement, and deliver caring and collaborative in-person and online services for students, alumni, faculty, and staff. The Registrar's Office maintains official records of UCLA registered students, retains senate-approved academic program, course, and grade information, and administers applicable academic and administrative policies and procedures through consultative engagements with academic and administrative colleagues to align with campus and systemwide initiatives.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Supervisory Experience: 5+ years of supervisory experience in a central registrar services office at a large research university (Required)
- Ability to innovate and manage the implementation of new or enhanced services and technology systems/applications to deliver supportive, efficient and effective services for constituents. (Required)
- Skill to analyze information, policies, and procedures to formulate creative and objective solutions and alternatives that address complex and multi-faceted situations and concerns from constituents. (Required)
- Ability to analyze and implement academic and administrative policies and procedures. (Required)
- Detailed knowledge and ability to implement and enforce federal, state, systemwide, and campus student record policies, regulations, procedures and guidelines (e.g., FERPA, state privacy and public information practices, UC Residence for Tuition Purposes). (Required)
- Excellent written and verbal skills to communicate and present in various in-person and remote settings (e.g., one-on-one, small group, large group) (Required)
- Ability to lead and supervise a large professional staff by establishing inclusive campus protocols with recruitment, training efforts, work procedures, and performance evaluations. (Required)
- Knowledge with student records and enrollment, admissions, financial aid, student accounting, and cashiering procedures that support undergraduate, graduate, and professional degree programs. (Required)
- Interpersonal skills to establish and maintain effective and cooperative relationships with staff, faculty, students, administrators, and vendors. (Required)
- Ability to work as part of a team and collaborate with colleagues. Includes ability to lead committees and meetings to achieve identified objectives. (Required)
- Ability to manage financial, space, equipment and material resources, including developing plans and justifying acquisitions. (Required)
- Ability to use productivity tools and applications (e.g., MS Office, Teams, Slack, Adobe Acrobat) (Required)
- Knowledge of generally accepted records management principles to ensure proper maintenance, archiving, and destruction of printed and electronic data. (Required)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's degree in related area and/or equivalent experience (Required)
- Master's Degree (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule
M-F 8:00 a.m. to 5:00 p.m.
Union/Policy Covered
99-Policy Covered
Complete Position Description
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