Administrative Assistant

2 days ago

Westford MA United States Premise Health Full time
Healthcare Without Rival
Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care – in-person and in the digital environment. It operates more than 800 onsite and nearsite wellness centers in 45 states and Guam, delivering care through the Digital Wellness Center and onsite, nearsite, mobile, and event solutions.

Premise offers a wide range of dynamic, purpose-driven career opportunities. We are currently looking for PRN Medical Office Administrative Assistant to work as needed at our Occupational Health and Wellness center located in Andover, MA.
About the Role: We are open Monday through Friday, 7am-5pm, no weekends and no major holidays. In this role you will provide PTO coverage for 3-5 fulltime Assistants as needed. Flexibility to work in office and remote is required.
This position provides administrative support with the daily activities of a health center directly supporting site leadership by scheduling meetings, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Medical office experience, MS Office proficiency and friendly customer service skills are a plus 

Essential Functions:
 
  • Manages calendar for internal/external meetings
  • Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
  • Coordinates and confirms travel arrangements
  • Prepares and reviews expense reports and submitting to accounting
  • Creates original Word documents and PowerPoint Presentations
  • Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
  • Event planning and coordination
  • Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
  • Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions.
  • Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.
  • Conducts self with professionalism and in a tactful manner, treating others with respect and consideration.
  • Follows through on commitments.
  • Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations.
  • Demonstrates ability to perform and maintain Annual Competencies.
  • May require other duties as assigned.


Job Requirements:
Education:
  • One year certificate from college or technical school with concentration in front office support for medical settings
Experience and Skills:
  • At least three years’ experience providing administrative support in a clinic or office setting.
  • Strong computer skills and knowledge of Internet software, Spreadsheet software and Word Processing software.
  • The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
  • Excellent oral and written communication skills, with ability and comfort level communicating with senior management
  • Highly organized
  • High energy, positive attitude, self-starter, and independent thinker
  • Excellent interpersonal skills
  • Knowledge of Medical Practice software a plus preferred
Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers PRN and PTL team members a 401(k) program, a company-sponsored wellness program, and much more that our talent acquisition team will be happy to share with you.  Premise Health is an equal opportunity employer; we value inclusion, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

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