Associate Director of Finance and Administration

Stanford ChEM-H is an interdisciplinary institute focused on connecting Chemistry, Engineering, and Medicine for Human Health. The institute was founded as a joint venture of the Schools of Medicine, Engineering, and Humanities and Sciences. The proximity of world-class biologists, chemists, engineers, and clinicians at Stanford presents a unique opportunity to study human biology at a molecular level, to translate this knowledge into groundbreaking discoveries that advance our understanding of and ability to improve human health.

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Associate Director, Finance and Administration, will provide management and coordination of administrative and finance-related functions for Stanford ChEM-H with substantial impact on associated multi-schools initiatives. The Associate Director will manage finance and administrative staff to achieve the research and teaching mission, goals, and objectives of ChEM-H in partnership with leadership. This is a senior management position that reports to the Executive Director of ChEM-H and collaborates proactively with the Executive Director in both short-term and long-range planning regarding human resources, operational needs, organizational structure, facilities & planning management, space, and IT for a complex multi-program institute in multiple locations (including Stanford Research Park). The Director will be responsible for the strategic direction and day-to-day management/supervision of the finance and administrative team members who support the research and training programs of the institute, human resources, property management, space, purchasing and office operations. You should be comfortable working with highly technical scientific and engineering faculty, staff, and students; have experience implementing and optimizing business and staffing plans; and have excellent time management and organizational skills. If you are a proactive self-starter, comfortable with autonomy, and embrace opportunities to tackle new problems and challenges as part of a dynamic team in a start-up-like environment in an academic setting, come join us at Stanford ChEM-H

CORE DUTIES:

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• Independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures, and programs.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions, as necessary. May lead process improvement for immediate unit.
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
• Interpret, implement, and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines, and procedures.
• Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting, and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit's business and academic operations within the organization/school.
• Manage student and faculty program administration for their unit.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership and supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills.
• Strong financial expertise in accounting, budget planning and financial forecasting.
• Strong expertise in grants and contract administration.
• Strong negotiation and interpersonal skills.
• Attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.
• Ability to multi-task and manage deadlines.

DESIRED QUALIFICATIONS:

• Advanced degree and seven years of relevant experience or combination of education and relevant experience.
• Experience with PeopleSoft HRMS, OBEI and Axess is highly desired.
• Experience in facilities and space planning, property and equipment management and IT systems are highly desired.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasional evening and weekend hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.