Payroll Admin

1 week ago


Rancho Santa Margarita CA United States Ottimo Resources Full time

Expanding Franchise Corporation is seeking a Payroll Specialist to join their team This role will encompass intermediate payroll/accounting functions. This is a part-time opportunity with 20-25 hours per week.

Key Responsibilities
  • Review, process, and certify payroll.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports, obtaining the appropriate approval and documentation, and recording entries.
  • Responsible for paying and keeping record of all invoices and backup.
  • Keep track of all company credit card spending, and make payments on credit accounts.
  • Prepare and mail all required annual 1099 filings and assist in public agency reporting.
  • Apply the receipts to the appropriate AR invoices and deposit the checks to the bank.
  • Reconciliations on an assigned basis.
  • Prepare the monthly financial report and assist in monthly/quarterly/annual financial reporting.
  • Create category and billing rate tables per the contract specifications.
  • Prepare and draft invoices according to contract specifications and distribute to Area Managers for approval.
  • Make invoice changes and/or adjustments per direction from Area Managers.
  • Contact clients for any invoices that exceed 75-90 days past due, noting the response in the comments section of the Project Review screen.
  • Process month-end reports.
  • Additional duties and responsibilities as needed.
Desired Qualifications
  • College degree in Accounting or Finance is preferred.
  • Experience in Payroll.
  • Working knowledge of accounting functions.
  • Ability to work independently with minimal supervision.
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