Project Manager

3 days ago

Palo Alto CA United States Stanford University Full time

Stanford Medicine WellMD & WellPhD seeks an accomplished Project Manager to lead and direct diverse projects spanning the Stanford Medicine enterprise. Operating within a matrixed environment, successful candidates excel in stakeholder engagement and have a proven track record in project management. Our center, globally recognized for advancing physician well-being and biomedical sciences, supports over 6,000 clinical faculty, faculty scientists, residents, fellows, students, and healthcare professionals within Stanford Medicine. We collaborate with organizational and departmental leaders to cultivate a clinical environment focused on practice efficiency and a culture of wellness.

About the Role:

Reporting to the Administrative Director, this position plays a pivotal role in identifying and implementing project management methodology and prioritizing a portfolio of projects within the expanding WellMD & WellPhD Center. The Project Manager will oversee large, complex projects supporting high-stakes deliverables for Stanford Medicine, including those aligning with organization-wide operational metrics, informing decision-making, and tracking planning and improvement efforts among all clinical departments.

Examples of projects:

  • Stanford Medicine AMA Joy in Medicine Health Care System Recognition Application.
  • Stanford Medicine Doctor Survey Assessment and Report Dissemination.
  • Stanford Health Care funds flow well-being requirements – assessment and tracking system.
  • Creation of an integrated customer relationship management database for eligibility confirmation, engagement tracking, and informing future opportunities in WellMD & WellPhD programmatic and educational offerings.
  • Team, workflow, and system design supporting an expanding portfolio of strategic priorities in WellMD & WellPhD.

About You:

You are a seasoned Project Manager with a proven expertise in managing the full project cycle. Your deep understanding of project management extends to process improvement and change management in the fast-paced academic medical environment. You excel in building relationships, negotiating, and influencing stakeholders across the enterprise. Your unique blend of proficiency in project management, effective stakeholder engagement, strategic thinking, and expertise in process improvement positions you as a valuable asset to drive successful outcomes in our dynamic academic medical setting. A qualified candidate has PMP and Six Sigma certifications and experience working in an organization with Lean Management principles.

Duties include:

  • Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
  • Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
  • Facilitate discussions and negotiations to drive recommendation consensus. Navigate complicated and unique situations across the Stanford Medicine Enterprise.
  • Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders.
  • Complete all components of project management including scope identification, stakeholder communication planning and management, risk management, control and report on risk associated with complicated projects.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree in a related field and five years relevant experience or a combination of education and experience. Experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Highly effective written and oral communication skills to address a wide variety of audiences.
  • Ability to productively assemble, engage, and lead cross-functional teams.
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  • Demonstrated change management and user adoption.
  • Proficiency in various project management systems (e.g. Mural, Asana), SmartSheet, Dashboard systems, Tableau, Powerpoint, Customer Relationship Management Databases (e.g. Salesforce).

CERTIFICATIONS & LICENSES:

Certificates in Project Management, Change Management or related area.

PHYSICAL REQUIREMENTS:

  • Frequently sit, perform desk-based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.

WORKING CONDITIONS:

• Travel locally and cross-university.

WORK STANDARDS:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
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