Office Manager
4 weeks ago
CertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our customers. The Office Manager is an essential member of the CertaPro Team, operating as a hub between sales and production for our customers.
Position Overview:
Primary responsibility is managing the daily, weekly, and monthly financial transactions necessary to run a successful business using the QuickBooks Online platform.
Provide exceptional technology support for all team members and business functions, including production, sales, marketing, and HR.
Benefits
Personal PTO - 12 days accrued per year
7 paid holidays
Training and development
401(k) eligible
No paid health insurance is available
Responsibilities: Quick Books Online using Project feature:
Import new jobs
Prepare and send customer invoices
Import bills using HubDocs
Job costing
Process customer payments
Pay sub-contractors weekly
Pay monthly bills including sales tax
Production, Sales, Marketing, & HR Support:
Customer service-related activities - prospective, current, & previous customers
Email, text, & phone follow up support & thank you notes
Collaborate to maintain production calendar and subcontractor communication through TEAMS
Manage and maintain subcontractor files
Physical office maintenance including office supplies, point-of-sale materials, branded goods, and inventory needs
Provide marketing assistance for specific projects
Assist and participate in business events
Participate in regional or national on-going monthly training calls, conferences/meetings
Qualifications/Certifications:
Extensive experience and knowledge using Microsoft Office 365 (Outlook, TEAMS, Excel and Word)
QuickBooks Online experience required
High school diploma
College degree a plus
Digital marketing skills a plus
Excellent verbal and written communication skills, English/Spanish a plus
Excellent organizational and time management skills
Accurate and detailed oriented
Five years of Office Management experience (preferred)
Each CertaPro Painters® business is independently owned and operated.
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Office Manager
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league city, United States CertaPro Painters of League City & Galveston Full timeCertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done....
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Office Manager
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League City, United States CertaPro Painters of League City & Galveston Full timeCertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done....
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