Office Manager

4 weeks ago


League City TX United States CertaPro Painters of League City & Galveston Full time


 CertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our customers.  The Office Manager is an essential member of the CertaPro Team, operating as a hub between sales and production for our customers.   


Position Overview:  

Primary responsibility is managing the daily, weekly, and monthly financial transactions necessary to run a successful business using the QuickBooks Online platform. 

Provide exceptional technology support for all team members and business functions, including production, sales, marketing, and HR. 


Benefits  

Personal PTO - 12 days accrued per year 

7 paid holidays  

Training and development  

401(k) eligible  


No paid health insurance is available 


Responsibilities:  Quick Books Online using Project feature: 

Import new jobs  

Prepare and send customer invoices 

Import bills using HubDocs 

Job costing  

Process customer payments 

Pay sub-contractors weekly 

Pay monthly bills including sales tax 

 

Production, Sales, Marketing, & HR Support: 

Customer service-related activities - prospective, current, & previous customers 

Email, text, & phone follow up support & thank you notes 

Collaborate to maintain production calendar and subcontractor communication through TEAMS 

Manage and maintain subcontractor files 

Physical office maintenance including office supplies, point-of-sale materials, branded goods, and inventory needs 

Provide marketing assistance for specific projects 

Assist and participate in business events 

Participate in regional or national on-going monthly training calls, conferences/meetings 

  

Qualifications/Certifications:  

Extensive experience and knowledge using Microsoft Office 365 (Outlook, TEAMS, Excel and Word) 

QuickBooks Online experience required 

High school diploma 

College degree a plus  

Digital marketing skills a plus 

Excellent verbal and written communication skills, English/Spanish a plus 

Excellent organizational and time management skills 

Accurate and detailed oriented  

Five years of Office Management experience (preferred)  


Each CertaPro Painters® business is independently owned and operated.  

 




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