Staff Counsel Conflicts and Ethics

3 weeks ago

Phoenix AZ United States Freeman Mathis & Gary, LLP Full time

Freeman Mathis and Gary is a national, specialty litigation firm with various office locations throughout the U.S. We are seeking a Staff Attorney to join our Conflicts team at any of our office locations. The Staff Counsel is a member of the Conflicts and Intake Team and assists with conducting internal conflict research on all potential and new cases and works with partners to ensure any conflicts are cleared or waived. The Staff Counsel also drafts and reviews waivers for new matters and assists vetting conflicts related to lateral hires. Additional essential functions of position include opening new clients matters in firm software.


This is an exempt position and the ability to learn and adapt to new processes and systems is essential. Experience in a Law Firm environment or Professional Services environment or equivalent education with an understanding of the legal conflicts and billing process required. Characteristics that have proven successful in the role include the ability to follow up, multi-task quickly, research and resolve problems and above all else, maintain a positive attitude. Solid communication skills are important as position requires communicate frequently with partners, other attorneys, and clients, either in writing or in-person. Proficiency in Microsoft Office required. Experience with iManage and legal billing software a plus. This is a 100% in office position.


The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)


Duties and Responsibilities:

  • Conduct internal conflicts research on potential new cases
  • Review and resolve any conflicts including drafting of waivers of conflict and otherwise resolving any actual or potential conflicts
  • Communications with attorneys, clients and assistants of possible issues regarding the matter opening process and ethical rules including applicable code of professional responsibility
  • Prepare and review attorney client engagement letters for accuracy, including as to scope of legal work
  • Opening new clients and affiliated matters in firm software system
  • Closing and preparing final closing documents of requested matters
  • Entering and updating all matter-related information and firm contacts
  • Run conflicts related to lateral hires joining the firm
  • Assist with offboarding of attorneys and reassignment of matters
  • Other duties as assigned


Education, Experience, and Skills:

  • Understanding of legal conflicts and applicable ethics rules
  • Accuracy and attention to detail a must
  • Ability to multi-task
  • Proficiency in data entry and processing and following up with tasks
  • Excellent working knowledge of Microsoft Office
  • Ability to work efficiently in an extremely fast-paced environment with strict deadlines
  • Must maintain courteous and professional demeanor, with a positive attitude
  • Exceptional written and communication skills a must
  • Ability to work with and maintain confidential and sensitive information
  • Legal degree and professional license required
  • Three or more years of experience in legal or insurance field preferred
  • Experience with Microsoft Office (Word, Excel, etc.) required
  • Knowledge of other business software and online databases preferred


What we offer you

  • Competitive compensation
  • Comprehensive benefits package, including medical, dental, and vision
  • HSA and FSA plans available for employees and dependents
  • Work-life balance
  • Firm paid life insurance and long-term disability
  • Employee Assistance Program
  • Year-end bonuses and referral fee programs


EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

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