Facilities Coordinator

3 days ago


New York NY United States Clarity Recruiting Full time

Our client, a law firm based in NYC, is looking to add a Facilities and Office Services Coordinator to their dynamic team Their ideal candidate has a team-oriented attitude, the ability to multi-task, effective communication, attention to detail, and good organizational skills.

Rate: $20-23 hour, converting to 50k.

Responsibilities

Assist the facilities team in various capacities including:

  • Ensuring kitchens are stocked with supplies and maintained in a tidy manner
  • Assisting with the coordination of office and workstation set up and moves for firm attorneys and staff
  • Assisting with setup and cleanup of meetings and special events (including food/beverage) in conference rooms and office event space
  • Registering visitors with building security
  • Handling conference room and private office reservation requests
  • Ad-hoc facilities and office support projects and tasks
  • Provide backup support to reception including:
  • Covering the reception desk and duties during lunch hour, breaks, and PTO
  • Answering phone calls
  • Greeting and assisting visitors
  • Taking and delivering messages
  • Monitoring the conference room booking system
  • Provide backup support for the office services department in mornings and as-needed, including:
  • Handling print and copy jobs
  • Assembling binders of legal documents
  • Preparing FedEx, UPS, and USPS packages and letters for mailing and deliver to shipping repositories as necessary
  • Maintaining the office copy machines and printers (ie. refilling with toner and paper; placing service calls when necessary)
  • Ensuring the office services room is well-stocked and organized
  • Coordinating messenger service
  • Handling in-office mail and package distribution
  • Occasionally assist with heavy lifting to transport boxes of materials and supplies within the office
  • Occasionally assist with administrative projects that support general office operations

Required Qualifications

  • Ability to prioritize various tasks in a fast-moving environment
  • Ability to be flexible and shift/reprioritize as needed to address changing demands
  • Solid communication skills, both verbal and written
  • Ability to lift at least 50 pounds
  • Friendly and cooperative personality
  • Quick learner and detail-oriented
  • A team player with a customer service mindset and who is eager and willing to assist others
  • Experience with Microsoft Office products (primarily Outlook and Word)
  • Punctual and reliable
  • Able to ensure confidentiality of all Firm documentation and information
  • Comfortable with a dotted line reporting structure

Preferred Qualifications:

  • Experience with Konica Ricoh Pro C310s printers helpful but not required
  • Experience with Fiery Command workstation, SharePoint, and Mimecast
  • Bachelor’s degree preferred, but not required



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