Assistant Manager

3 weeks ago

Columbus IN United States Toyota Industries North America, Inc. Full time

COMPANY OVERVIEW:

Toyota Industries North America, Inc., an American Holding Company providing shared professional services to all North American entities of Toyota Industries Corporation (TICO) in Japan. The company is headquartered in Columbus, IN with approximately 50 employees in the fields of Information Technology, Accounting/Finance, Tax, Internal Audit, Legal, and Human Resources.


JOB SUMMARY:

Assist the Head of Internal Audit in managing and performing audit engagements of processes in compliance to Japan’s Assessment and Audit of Internal Controls over Financial Reporting requirements (J-SOX), performing and managing theme audits and special projects, evaluating management controls and compliance to internal policies, and reporting findings to the Head of Internal Audit and TICO (parent company) Internal Audit department. Ensure successful completion of audit engagements, from start to finish, inclusive of planning and wrap-up activities.


JOB RESPONSIBILITIES:

J-SOX compliance

1.Controls Testing and Reporting

  • Manage associates and/or perform walkthroughs of the processes and update necessary modification to the controls documented in the control matrix;
  • Oversee associates and/or perform testing of design and test of effectiveness of controls.

2.Audit Coordination

  • Assist the Head of Internal Audit as liaison with the external auditors, Accounting and other related departments to facilitate effective and efficient external audits of the financial statements and internal controls over financial reporting.

3.Remediation Management

  • Develops and maintains relationships with the management team to act as a consultant for the improvement of processes and internal controls;
  • Follow up on approved recommendations within scheduled time frames and perform testing if needed;

4.Participate in process and internal control improvement initiatives;

  • Manage remediation efforts for related controls by assisting business process owners of new controls.
  • Responsible in conducting assessments and audits to ensure that IT operations comply with industry standards, guidelines and regulations to identify potential security threats, IT risks, and controls weaknesses within the organization and provide recommendations for improvement.
  • Provide compliance support for scoped companies in the areas of internal controls, enterprise security, risk and exposure and process improvements by ensuring utilization of documented procedures within each department, assisting departments in development of written procedures as necessary.
  • Participate in audit of TICO’s Self-Assessment Questionnaire, Fraud Monitoring and/or other ad hoc projects at the request of Senior Management and/or TICO Internal Audit by performing operational, compliance and financial audits and consulting projects to assess the adequacy of internal controls and/or make recommendations for improving the internal control environment, by:
  • Plan the scope of each requested audit;

-Preparing work papers to ensure control objectives are identified, risks accurately identified, controls defined, effective audit steps documented, and appropriate documentation that adequately describe testing performed issues identified and also verifying that a thorough control assessment is made;

-Ensuring the factual accuracy and perspective of all reportable issues, with adequate support to justify;

-Clearly and accurately presenting audit findings and recommendations to auditees and audit management, and;

-Draft findings are well written and accurately and objectively convey the observation and recommendation in the appropriate context.

-Continuously improves the audit process on a going forward basis to increase efficiency and/or effectiveness of the audits;

-Coach other less experienced staff and/or guest auditors through sharing experience and knowledge appropriately.

Provide reports of status of audit and other job engagements to Senior Management and TICO Internal Audit.


Perform other job-related duties as assigned.

EDUCATION/EXPERIENCE AND SKILLS:

  • Bachelor degree (B.S. or B.A.) in finance, accounting, business, IT or related field.
  • At least five years of experience IT audits and two to three years as senior or supervisor role.
  • Experience in SAP is a plus but not required.
  • Knowledge of audit and control frameworks (i.e. COSO, COBIT) required.
  • Certified in Information Systems Auditor (CISA)
  • Other professional certification such as Certified Public Accountant (CPA), Certified Internal Auditor (CIA) or Certified Information Systems Security Professional (CISSP) is a plus but not required.
  • Effective verbal and written communications, including active listening skills, problem solving skills and presentation skills
  • Demonstrate the ability to influence at all levels of the organization
  • Ability to identify and remove barriers to process improvement/change
  • Strong project management skills
  • Ability to work independently, with latitude for initiative and independent judgment
  • Ability to maintain composure under pressure while meeting multiple deadlines

TRAVEL:

Ability to travel 25-30%

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, and communicate verbally and in writing. Manual dexterity and coordination are required to operate standard office equipment such as computer keyboard, calculator, and printer. Work will be performed in an open office environment with cubicles.

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