Program Coordinator

1 day ago

San Francisco CA United States Insight Housing Full time

Compensation: $28.32/hour

Benefits:

  • Free Dental & Vision
  • 19 Paid Holidays - Including 4 Mental Health Days
  • Retirement Plan with a match
  • Paid Training
  • 10-year anniversary sabbatical
  • Flexible Spending Accounts
  • Professional Development Allowance
  • Paid Parental Leave benefit
  • Discounted Pet Insurance
  • Affordable Health Insurance, including a free healthcare option for employees
  • 50% coverage paid by employer for dependents (vision, dental, health)
  • and many more

Company Overview

For more than 50 years, Insight Housing has provided a comprehensive range of housing, food, and support services to help those in need move from homelessness into a safe and affordable home of their own. We serve in seven counties in the bay area - Alameda, San Francisco, Contra Costa, Solano, Sacramento, San Joaquin, and Amador County. We are proud of our team members who are very dedicated to our mission of ensuring everyone in our community has a home through supportive, equitable, and sustainable housing solutions.

Program Overview

A Pathway to Housing for Homeless Veterans - Insight Housing Roads Home program assists low-income Veteran families experiencing homelessness to attain housing placement and housing stability. The program provides street and venue-based outreach, case management, permanent housing placement, temporary financial assistance, employment assistance, and assistance in obtaining VA and other benefits. The program will work with all participants to develop and carry out action plans that improve their health and wellness.

Position Summary

The Program Coordinator is the first point of contact for the program and sets the tone for the veteran’s experience with the Roads Home Program. The Program Coordinator (PC) is responsible to provide administrative support, data entry, data management, and data reporting services. This position will support the integrity of program data that is collected, analyzed, and reported in the HMIS (Homeless Management Information System) software. This position also assists with preparing and analyzing reports as required by funding agencies and program needs and coordinates with VA Health Care system, HUD/VASH programs and other community providers.

Essential Duties and Responsibilities

  • Handle all incoming calls to Roads Home Program main phone line and check program voicemail at least 2x daily; return all hotline calls within 24 hours.
  • Provide phone pre-screens to all interested clients to determine eligibility.
  • In collaboration with the Program Manager, assign new participants to case managers.
  • Provide administrative support to the program, as needed.
  • Review check requests for errors and consistency issues; interact with case management staff to request missing check request documentation and follow up with staff to ensure all documentation is accurate and clear; drive between program sites to transport paperwork as needed.
  • Support the Program Manager in the overall management of program data and outcomes reporting.
  • Set up all client records in HMIS database system.
  • Enter data from HMIS intakes, exits, and status change forms within 24 hours of data collection.
  • Review HMIS forms for errors and consistency issues.
  • Generate regular HMIS QA reports and conduct data cleanup as needed.
  • Generate required HMIS monthly program reports and upload to VA system after Program Manager review.
  • Assist with the preparation of quarterly reports.
  • Create additional tracking systems and generate reports on an as-needed basis for funding and reporting purposes.
  • Attend all HMIS Policy Committees and User Group meetings.
  • Distribute new HMIS forms and communicate new policies to staff, as they are rolled out.
  • Provide training and technical assistance to staff, as needed, regarding HMIS, data entry, report generation and review etc.
  • Take and maintain accurate notes during all staff meetings.
  • Participate in promoting a safe, healthy, and clean working environment consistent with agency’s health and safety practices.
  • Attend and participate in all meetings and trainings as assigned.
  • Complete and submit timesheets in a timely and accurate manner.
  • Work within the framework of Insight Housing’s Code of Conduct.
  • Perform other tasks as assigned.

Qualifications, Skills, and Abilities

  • High school required. Bachelor’s degree in Social Services or related field a plus.
  • Ability to complete CPR/First Aid Training.
  • 1 year experience in database management/reporting or administrative experience required. Prior experience providing direct support services to individuals experiencing homelessness, mental health, substance abuse or other social issues a plus. Translatable military experience, relevant internship and volunteer experience, or administrative experience will be considered. Prior customer service, office management, file auditing and maintenance, office management, call center, record keeping & note-taking experience will be considered.
  • Commitment to serving individuals experiencing homelessness. Understanding of and sensitivity to issues related to homeless, low income, mentally disabled, and chemically dependent persons.
  • Lived or Veterans experience strongly preferred.
  • Proficient in use of computer and Microsoft Office Suite (Word, Excel, Outlook, and TEAMS). Experience with Homeless Management Information System (HMIS) a plus.
  • Ability to interact in a supportive and professional manner with staff and clients of diverse cultural and economic backgrounds.
  • Ability to provide good customer service. Communicate effectively and maintain a calm demeanor in stressful situations.
  • Capable of working independently and as part of a team.
  • Excellent written and oral communication skills.
  • Excellent interpersonal and crisis intervention skills with a can-do and flexible attitude. Ability to work well under high pressure.
  • Ability to maintain professional conduct, attitude, and appearance at all times.

Special Requirements

  • Must be able to receive and maintain criminal records clearance.

Physical Requirements

  • Regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
  • Frequently required to stand, walk, sit, climb stairs, talk, hear, and see clearly.
  • May be occasionally required to stoop, kneel, or crouch.
  • May be required to lift or move up to 50 lbs.

We are extremely proud of our diverse team and welcome all qualified applicants regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

#J-18808-Ljbffr

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