FINANCE AND ADMINISTRATION MANAGER

Finance & Administration Manager

Department Overview

The Office of Ethics, Compliance and Audit Services (ECAS) is an independent Regental office that is responsible for developing and administering the University of California's (UC) compliance and audit programs and thereby ensuring that the University is in compliance with professional standards; internal policies and procedures; and all applicable local, national and international laws and regulations. ECAS provides this support through three core lines of service: Audit Services, Compliance Services and Investigations Services. ECAS works with the ten campuses, Lawrence Berkeley National Laboratory (LBNL), the UC Office of the President (UCOP), the Division of Agriculture and Natural Resources (ANR), and the six UC academic medical centers.

Position Summary

The Finance & Administration Manager will oversee the full suite of financial and administrative responsibilities, providing focused oversight of budget and finance coordination, personnel administration, and internal operations, and directly manage communication, events, office facilities matters, ECAS website presence, and other related matters. This includes developing and managing information, projects, and communications throughout ECAS with a high degree of autonomy. This position will report to the Director of Strategic Initiatives and have two direct reports. Please note this is a hybrid position with three days a week or more on-site. The position is located in Oakland, CA.

Key Responsibilities

• 30% Budget coordination: Oversees a portfolio that includes developing and preparing budgets and regular financial reports, monitoring the budget process, tracking contracts and expenses, as well as managing new and recurring procurements, reconciliations, and large strategic funding requests.
• 30% Personnel coordination: Oversees a portfolio that includes partnering with UCOP human resources, labor relations, or external contractor vendors on personnel recruitment, retention, and other personnel-related matters.
• 30% Office Administration: Oversees a portfolio that includes scoping, planning, coordinating and prioritizing internal ECAS administrative functions: communications, training and events, and facilities. ECAS' general communications program includes internal communications, listserv management, calendar management, and ECAS website maintenance. Training and events program includes internal and external training opportunities, hosting small internal events, as well as partnering with UCOP events to host large, off-site, hybrid events. Facilities program includes partnering with various UCOP facilities partners on the management and maintenance of ECAS' physical space.
• 10% Other duties as assigned.

Required Qualifications

Minimum 8 years professional experience or relevant work experience

Skills and Abilities

• Demonstrated supervisory experience and conflict resolution skills to effectively lead and motivate others.
• Excellent business and administrate analysis experience, including strong organizational and office management skills.
• Demonstrated financial, budgetary and analytical skills. Demonstrated ability to prepare basic financial reports. Familiarity with accounting principles and budgeting procedures. Knowledge of financial analysis and reporting techniques; human resources policies and risk management planning.
• Ability to multi-task with demanding timeframes. Demonstrated working experience in organizing and establishing job priorities to meet deadlines. Proven ability to work under varying deadlines and ability to remain flexible as demands and priorities change. Able to tolerate frequent interruptions. Ability to evaluate and anticipate problems and recommend solutions.
• Strong analytical / problem-solving skills. Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions. Demonstrated ability in researching, analyzing and synthesizing information in order to provide succinct summaries and relevant facts/issues.
• Ability to use a high level of discretion and maintain all confidentiality. Ability to maintain confidentiality with demonstrated experience in utilizing good judgement and discretion when working with a variety of sensitive issues or confidential information. Ability to provide leadership in addressing complex and sensitive problems / matters.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, st