Legal Technology Administrative Coordinator

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About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Legal Technology Administrative Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Legal Technology Administrative Coordinator provides high-level coordination and administrative assistance to Legal Technology management teams. Assists with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. Serves as a resource to department personnel by demonstrating excellent customer service when responding to inquiries regarding department procedures.

Essential Functions

• Assists Legal Technology management team with preparing and tracking training initiatives for new hires and continuing education programs for all team members.
• Manages data on cloud-hosted platforms, ensuring that data is archived or retired under Firm retention policies once it is no longer needed.
• Coordinates department vendor contract and license renewals, tracking renewal dates and confirming license counts.
• Assists with tracking and obtaining approvals for department related invoices and assisting with budget planning related to vendor costs.
• Assists with matter mobility, creating spreadsheets to track data being transferred in and out of the Firm.
• Creates and maintains reports related to legal holds and legal hold members.
• Maintains Legal Technology, Information Governance and Records Management intranet sites ensuring that the documentation is current and updated when applications change.
• Maintains a central documentation repository with consistent standards, so knowledge stays accessible and no gaps form when people change roles or leave including tracking emails where workflow changes are often communicated, and work with owner to develop official documentation.
• Assist with developing and producing regular reporting on Legal Technology and Information Governances’ activities, projects, and service delivery.
• Assists with defining and tracking ROI metrics, such as time saved, cost avoided, and adoption rates, to show the business value of Legal Technology initiatives.
• Assists with electronic disbursement management billing process.
• Assists with Legal Technology equipment inventory management.
• Provides support to Human Resources and Paralegal teams to assist with the set-up for external user access to network systems.
• Develops project strategies to ensure efficient completion of tasks.
• Consults with the Firm's support departments and internal staff at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Ability to synthesize information so as to prioritize and organize tasks.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties, as assigned.

Qualifications

• Ability to provide upper-margin customer service
• Demonstrates high proficiency with relevant Firm computer software programs e.g., Outlook, Excel, PowerPoint, with the ability to learn new software and operating systems
• Ability to navigate