Operations Assistant Intern

7 days ago

Tallahassee, United States International Rescue Committee Full time
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

BACKGROUND: The International Rescue Committee (IRC) responds to the world's worst
humanitarian crises and helps people to survive and rebuild their lives. At work in over 40
countries and 28 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm
to home.


SCOPE OF ADMINISTRATION & OPERATIONS INTERN WORK: Work with the Operations
team to provide administrative and operational support within the Florida offices. Assist with
administrative tasks, operational tasks, and various other related duties. This position requires a
minimum of 15 hours a week for 3 consecutive months.


RESPONSIBILITIES:


* Support Administrative Assistant with managing reception materials, answering client
questions, and direct requests to appropriate staff members.


* Assist with maintaining the reception area and lobby in a neat and professional manner.


* Assist with liaising with office and equipment maintenance providers and other external
parties as needed to support office operations.


* Assist in covering the front desk for the Administrative Assistant.


* Check-out IRC staff and clients completing "shopping" visits to Contributions-In-Kind
(CIK) stock room


* Physical inventory counts


* Label and organize donated household items


* Assist with unloading and loading inbound and outbound donated household items for
IRC donors and clients


* Conduct weekly vehicle inspections according to checklist


* Data entry of inventory counts into Excel and other platforms


* Comply with all policies, procedures, and protocols.


* Other duties as assigned.


Minimum Qualifications:

* Attention to detail, critical thinking skills, time management skills, and ability to work
independently and part of a team.


* Able to communicate professionally with internal and external stakeholders.


* Experience working with Microsoft Office Applications.


* Previous administrative experience preferred.


* Fluent in English, both spoken and written; bilingual language skills a plus.


* Submit intern hours on volunteer dashboard.


This is an in-person role.
This role will report to the Operations Coordinator


Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way - our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

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