Executive Assistant

2 weeks ago

Hingham, United States US Main Full time

South Shore Manufacturing Company seeking an experienced Executive Assistant to support the CEO and executive leadership team. This position will be responsible for the scheduling and coordination of travel arrangements, and confidential internal/external correspondence. The ideal candidate will have 10+ years of combined administrative and executive assistant experience within a highly reputable work environment.

Responsibilities include:

Provide exceptional administrative support to executive leadership team.
Responsibilities include, but are not limited to, project support, material preparation, and internal/external correspondence and support for executive meetings.
Foster strong working relationships/partnerships to support leaders by engaging effectively across multiple stakeholders at different levels within the organization.
Craft, organize, and manage communication with internal and external teams and professionals, and maintain detailed records of correspondence.
Financial tasks such as processing invoices for payment, reconciling daily cash receipts and monthly bank statements, posting journal entries, and maintaining the corporate trial balance.
Provide assistance with the administration of the Company’s employee group benefits management.
Consolidate materials and information to summarize and prepare for executive meetings.
Identify gaps, needs, and opportunities to support leadership to be more effective in managing schedule.
Work with and manage highly sensitive and confidential information with discretion.

Qualifications:

Candidates should possess an Associate’s degree with 10+ years of combined administrative and executive assistance experience.
Exceptional organization skills with strong attention to detail.
Strong technical proficiency in Microsoft Office Suite, as this role requires preparation and organization of complex materials in Word, Excel, PowerPoint, Adobe, and other Microsoft software applications.
Prior experience with QuickBooks or similar accounting software.
Proven ability to manage multiple competing priorities.
Self-motivated and able to work effectively with only general guidance, anticipating needs through proactive work and proven project management skills.
Able to wear many hats, switching priorities and focus as needed.
Looking for someone with experience to act as Secretary to Board of Directors.
Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials with a nuanced understanding of industry-specific subject matter, company standards, and procedural guidelines.
The ability to meet deadlines and to respond to rapidly changing demands.
Experience managing highly confidential information is essential.
Immediate availability, responsiveness, and a proactive mindset
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

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