Office Executive

3 weeks ago

Knoxville, United States TeamHealth Full time

Career Growth Opportunities
~ Benefit Eligibility (Medical/Dental/Vision/Life) the first of the month following 30 days of employment
~Employee Assistance Program
~ Dental plans & Vision plans
~ Eight Paid Holidays per year
~ Training Programs
~ Flexible work schedule


This position provides administrative and clerical support to the VPO and Facility Medical Director as well as interfacing with other TeamHealth Southeast departments and client contacts, including serving as a liaison between other departments, business units and management of TeamHealth.


Performs word-processing support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents
Serves as a departmental contact point including acting as first point of contact for incoming calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with management and staff of TeamHealth, business units, managers, officers, vendors, outside contacts, etc.
Coordinates on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, food, etc., Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
Handles travel arrangements and accommodations as needed
Performs office and file management functions by organizing and directing the daily administration flow, including telephone requests, file management and maintenance and calendar maintenance
Completes various projects such as preparing reports, spreadsheets, etc; communicates information requests and project status to management
Prepares and processes travel reimbursement
Prepares presentation materials for meetings, handouts, etc.
Assist with Medical Records as needed
Performs any other unspecified tasks associated with office services as requested by the Medical Director or VPO
Two years of college education with emphasis in administrative, business, and communications courses or related work experience
Minimum three years of related administrative experience, preferably in an executive management capacity
Strong computer skills with intermediate skill level in Word, Excel and PowerPoint (word-processing, spreadsheet, tables, graphs), e-mail and Internet research
professional demeanor with ability to interact with executive management
Ability to work with minimal direction/supervision
Ability to handle confidential information
Job performed in a well-lit, modern office setting
Frequent work on a PC/Computer
Occasional performance of outside errands requiring the use of personal vehicle
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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