EXECUTIVE ASSISTANT
3 weeks ago
- Provide administrative support primarily to the President of OEG, including scheduling meetings, reserving meeting rooms, handling incoming and outgoing messages and mail.
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Managing executives' calendars and set up meetings
- Manage information flow in a timely and accurate manner
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication - memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Other duties as assigned.
Requirements
- Associates Degree in business related fields strongly preferred.
- Proficient in Google Suite.
- Strong organizational & management skills and the ability to multitask to ensure completion of multiple projects on time.
- Bilingual English/Spanish preferred
- 3-5 years work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent Google Suite knowledge and experience.
- Outstanding organizational and time management skills
- Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
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