EXECUTIVE ASSISTANT

3 weeks ago


IN United States Outdoor Environments Group LLC Full time
Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff. Arranges travel and accommodations for Directors. Schedules and attends meetings on behalf of executives, taking notes and recording minutes, ensuring that the standards of the completed work exceeds the OEG quality standard.
  • Provide administrative support primarily to the President of OEG, including scheduling meetings, reserving meeting rooms, handling incoming and outgoing messages and mail.
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Managing information flow in a timely and accurate manner
  • Managing executives' calendars and set up meetings
  • Manage information flow in a timely and accurate manner
  • Make travel and accommodation arrangements
  • Track daily expenses and prepare weekly, monthly or quarterly reports
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication - memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Other duties as assigned.

Requirements

  • Associates Degree in business related fields strongly preferred.
  • Proficient in Google Suite.
  • Strong organizational & management skills and the ability to multitask to ensure completion of multiple projects on time.
  • Bilingual English/Spanish preferred
  • 3-5 years work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent Google Suite knowledge and experience.
  • Outstanding organizational and time management skills
  • Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

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