FRONT OFFICE COORDINATOR

2 weeks ago

Scranton IA United States New Way Trucks Full time
 
Title: Front Office Coordinator
Company: McLaughlin Family Companies, IA
Location: Scranton, IA

JOB DESCRIPTION
As a Front Office Coordinator in our family-owned company, you will be a key player in supporting our senior executives to ensure smooth administrative operations and effective management of the executive office. You will provide high-level administrative support, manage schedules, and act as the primary point of contact for internal and external stakeholders.

The Front Office Coordinator is responsible for our guest experience when visiting the main entrance of the Scranton, IA building. They answer inquiries and provide information to the public, customers, visitors, and other interested parties regarding New Way Trucks. They assure proper processes are followed for tours and guests entering the plant. They work with the Chief Impact Officer and others on various projects, events, and employee relations initiatives.

ESSENTIAL JOB FUNCTIONS

  • Manage aspects of the front office for McLaughlin Family Companies, ensuring all needs and supplies are stocked and available when needed.
  • Provide excellent customer service for business guests by planning for their comfort and convenience, including an introduction to the executives and office layout, ensuring beverages, snacks, and meals are planned and ready.
  • Manages electronic check-in and assists guests in using it.
  • At times, Is primary and/or secondary phone reception.
  • Route traffic to the executive offices appropriately, educate visitors, vendors, and employees to the appropriate location for their needs.
  • Distribute courier deliveries to proper location.
  • Office supply inventory and requisition.
  • Inventory and management of employee on-line store.
  • Maintain inventory of promotional items.
  • Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
  • Reserve and prepare executive conference rooms for meetings.
  • Communication with executive office on incoming guests.
  • Makes travel arrangements as needed.
  • Must handle confidential documents and information with discretion.
  • Monitor office equipment to assure proper working order.
  • Assist Executive Project Manager, Chief Impact Officer, and HR with special projects to include sending out sympathy cards and new baby gift bags.
  • Assist with events and projects as needed.
  • Maintain cleanliness of the executive offices, hallway, conference rooms and board room.
  • Other duties as assigned.
 KNOWLEDGE, SKILLS, AND ABILITIES


  • Strong excel skills and able to use spreadsheets to manage projects.
  • Projects a positive image of McLaughlin Family Companies, ensuring a positive experience for executives and business guests.
  • Has a friendly and helpful demeanor.
  • Casual but professional attire required.
  • Ability to assist in a professional and confidential manner. Uses discretion.
  • Knowledge of administrative and clerical procedures and systems.
  • Excellent oral and written communication skills.
  • Excellent customer service experience. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Excellent time management skills with the ability to multi-task, while ensuring appropriate customer service and support to the executive team.
  • Excellent interpersonal skills, with strong ability to interface with all levels of individuals within and outside the company.
  • Must be proactive and self-directed.
  • High School education with two years’ office experience including Microsoft Outlook, Word and Excel is preferred.


This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. 

  • Front Office Coordinator

    2 weeks ago

    Scranton, United States Scranton Manufacturing Full time

    Title: Front Office Coordinator Company: McLaughlin Family Companies, IA Location: Scranton, IA JOB DESCRIPTION As a Front Office Coordinator in our family-owned company, you will be a key player in supporting our senior executives to ensure smooth administrative operations and effective management of the executive office. You will provide high-level...

  • Front Office Coordinator

    2 weeks ago

    Scranton, United States New Way Trucks Full time

     Title: Front Office CoordinatorCompany: McLaughlin Family Companies, IALocation: Scranton, IAJOB DESCRIPTIONAs a Front Office Coordinator in our family-owned company, you will be a key player in supporting our senior executives to ensure smooth administrative operations and effective management of the executive office. You will provide high-level...

  • Front Office Coordinator

    2 weeks ago

    Scranton, United States New Way Trucks Full time

    Job DescriptionJob DescriptionTitle: Front Office CoordinatorCompany: McLaughlin Family Companies, IALocation: Scranton, IAJOB DESCRIPTIONAs a Front Office Coordinator in our family-owned company, you will be a key player in supporting our senior executives to ensure smooth administrative operations and effective management of the executive office. You will...

  • Dental Front Office Coordinator

    1 week ago

    Garden City, NY, United States Advanced DDS Full time

    Advanced DDS proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you...

  • Medical Front Office

    4 days ago

    Tyler, TX, United States Stone Bridge Personnel Full time

    Salary: $14 - 17 per hourReference: JOB-4423Stone Bridge Personnel is a trusted local staffing agency serving the Tyler community. We specialize in connecting qualified candidates with rewarding employment opportunities. Currently, we are working with a client who is seeking a Medical Front Office.Are you a skilled communicator with a passion for providing...

  • Treatment Coordinator

    1 week ago

    Rancho Santa Margarita, CA, United States Private Dental Office Full time

    Overview:We are thrilled to announce that our esteemed dental practice, located in the Rancho Santa Margarita region, is currently seeking a highly skilled Treatment Coordinator with exceptional abilities to join our team. We are looking for a compassionate individual who shares our passion for dentistry and can communicate effectively with our patients. If...

  • Front Office Receptionist

    3 days ago

    Louisville, CO, United States CCRM Fertility Full time

    Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride...

  • CMA, Front and Back Office

    16 hours ago

    Atlanta, GA, United States Piedmont Healthcare Full time

    JOB PURPOSE: Responsible for providing a variety of patient care activities under the supervision of a physician, physician extender, or registered nurse in accordance with established guidelines and standards. Duty assignments vary and include, but are not limited to front office and back office functions. KEY RESPONSIBILITIES: 1. Meets and greets...

  • Front Desk Agent

    2 weeks ago

    Scranton, United States Highgate Hotels Full time

    Compensation Type Hourly Highgate Hotels Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The...

  • Office Administration

    1 week ago

    Gainesville, FL, United States The Master's Lawn Care, LLC Full time

    The Master's Lawn Care is currently seeking an Administrations Coordinator to help offer the excellent customer service our clients have come to expect. Serving Gainesville for over 17 years, we are a fast-growing provider of quality landscape and irrigation services. We are looking for a positive and friendly team-player with outstanding customer service...

  • Front Desk Agent

    2 weeks ago

    Scranton, United States Highgate Hotels Full time

    HourlyHighgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides...

  • Front Desk Agent

    5 days ago

    Scranton, United States Residence Inn Scranton Full time

    Compensation Type Hourly Highgate Hotels Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The...

  • Front Desk Agent

    3 weeks ago

    Scranton, United States Fairfield Inn Scranton Full time

    Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the...

  • Front Desk Agent

    2 weeks ago

    Scranton, United States Residence Inn Scranton Full time

    Compensation Type: Hourly Highgate Hotels: Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The...

  • Front Office Medical Assistant

    4 days ago

    Newport Beach, CA, United States ProHealth Partners Full time

    ProHealth Partners is a leading healthcare provider committed to delivering comprehensive and compassionate medical services for children. With a team of dedicated professionals and state-of-the-art facilities, we prioritize the well-being of our young patients, offering specialized care in a nurturing environment.*Job Title: Front Office Medical Assistant...

  • Front and Back Office Medical Assistant

    4 days ago

    Costa Mesa, CA, United States ProHealth Partners Full time

    ProHealth Partners is a leading healthcare provider committed to delivering comprehensive and compassionate medical services for children. With a team of dedicated professionals and state-of-the-art facilities, we prioritize the well-being of our young patients, offering specialized care in a nurturing environment.*Job Title: Front and Back Office Medical...

  • Yard Crew with CDL

    2 days ago

    Belfast, ME, United States Front Street Shipyard Full time

    Yard Crew with CDL Work locally and put your CDL to use! Join Front Street Shipyard as an important member of our yard crew. We are looking for an experienced operator with a CDL for our hydraulic trailers, who will help us move and launch recreational and commercial vessels on the Belfast waterfront. Responsibilities * Coordinate with the department...

  • Front Office Coordinator

    1 week ago

    Ruidoso, NM, United States Christus Health Full time

    Description Demonstrates knowledge and skills necessary to provide services based on the physical, psychosocial, educational, safety, and other related criteria appropriate population in his/her assigned area Maintains required core competencies. Complies with set Policies and Procedures (i. e. name tag, dress code, parking, smoking, etc.) Must be...

  • Front Office Coordinator

    1 week ago

    Alamogordo, NM, United States Christus Health Full time

    Description Must be understanding, courteous and professional at all times in contacts with patients, visitors, employees, and medical staff. Schedule patient appointments. Liaison between medical professionals and patients. Answer telephone calls in a professional and courteous manner with minimum rings. Route phone calls and handle enquires efficiently and...

  • Urology Medical Assistant

    2 days ago

    Anaheim, CA, United States Alfred A Sidhom M D Inc Full time

    Benefits: Dental insurance Health insurance Vision insurance Back/Front Office Medical Assistant with Urology experience needed for busy Urology office located in Anaheim.  Small 2 physician friendly office open since 1987 with a committed staff.  Responsibilities: The duties of this position will include: rooming patients,...