EXECUTIVE ASSISTANT

3 weeks ago

WI United States Hammes Company Full time
Join Our Team

Consider a career with Hammes if you are interested in being a part of a dynamic and entrepreneurial environment We have been recognized as one of the Best Places to Work in Healthcare by Modern Healthcare and one of the Best Places to Work in Money Management by Pensions & Investments.

Founded in 1991, Hammes is a vertically integrated real estate solutions platform. Our capabilities include real estate strategy and planning, project management, development, investment and property management for healthcare clients and other leading institutions. Hammes is consistently ranked as one of the nation's top healthcare developers by both Modern Healthcare's Construction & Design Survey and Revista's Outpatient Healthcare Real Estate Development Report.

Position Summary

The Executive Assistant will provide critical administrative support to executive staff members. Success in this role requires advanced technical and administrative skills as well as highly developed interpersonal communication abilities. Exercising tact and diplomacy, you will handle complex and highly confidential information with the utmost discretion. The Executive Assistant will be responsible for answering company phones, maintaining executive calendars, making travel arrangements, developing daily correspondence as required by executive staff members, assisting in the production of special materials and with projects, acting as liaison to clients, company personnel, and other third-party relationships, establishing filing systems, maintaining contracts, working with vendors and staff when necessary. This position will handle special projects that require independent judgement, always identifying processes/procedures to maximize efficiencies, and ensure smooth functioning of the executive(s) supported.

The Executive Assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position requires the incumbent to be a self-starter and poses the ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Principal Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
  • Routinely provide support and assistance on project-related work. This may include research, collaborating and working with key stakeholders, working independently to prioritize responsibilities, solving practical problems, dealing with a variety of variables in situations, interpreting information, and communicating on follow-up items.
  • Manages and maintains complex and detailed executive schedules (prioritizing conflicts accordingly) and appointments.
  • Arranges airline travel, hotel reservations and ground transportation via online booking system. Prepares travel itineraries as required.
  • Processes invoices and submits expenses for executive(s). Ensures all policies are followed and items are processed within provided guidelines.
  • Answers and screens incoming calls to determine the level of priority while using caution in dispensing information.
  • Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature.
  • Demonstrates administrative leadership support and acts as a professional liaison to the executive(s) supported.
  • Coordinates logistics for both internal and external meetings including food, beverage, technology and meeting space. Assists with the preparation and production of any meeting materials needed.
  • Establishes and maintains paper and electronic files and databases.
  • Researches, prioritizes, and follows up on matters in a timely manner.
  • Assists with Investor Portal activities including but not limited to managing the contact information and permissions of investors, updating contact information, modifying information as necessary, posting to the portal documents for each investor and sending emails via the platform to alert the investor contacts to new document postings.
  • Assists with annual meeting preparations and event logistics. This includes participating in event planning, selection of the venue, meeting facilities, menus, and meeting logistics such as coordinating RSVP responses, hotel reservations and transportation. Other annual meeting activities include interfacing with hotel event planners, ordering of attendee gifts, compiling printed materials, orchestrating follow-up communication, and additional tasks as assigned.
  • Performs other duties as assigned.

Knowledge, Skills & Abilities

The requirements listed below are representative of the knowledge, skills, and abilities required to perform this job successfully.
  • High school diploma or equivalent with a minimum of 3 years of advanced office support experience. Prior work experience in a professional work environment is preferred.
  • Excellent organizational and communication skills with ability to handle a large volume of assignments.
  • Strong oral and written communication skills with an ability to effectively communicate at all levels of management.
  • Commitment to excellence, personal integrity, and confidentiality.
  • Must be able to maintain a professional can-do attitude.
  • Ability to multi-task, establish priorities and work independently.
  • Confident judgement and decision-making ability, including initiative to be able to proactively determine what needs to be done before its requested.
  • Outstanding problem-solving skills with ability to use initiative.
  • Meticulous attention to details and excellent administrative skills.
  • Ability to maintain high standards despite pressing deadlines.
  • Ability to complete work and projects in a timely and efficient manner.
  • Manage projects from beginning to end with little to no supervision.
  • Demonstrates an ability to rely on executive directives, experience, and judgment to plan and accomplish goals.
  • Intermediate to advanced knowledge of Microsoft Office programs including Power Point, Word, and Excel.

Please see attached for a complete job description.

  • Executive Assistant

    1 month ago

    Northeastern United States Albury Wodonga Health Full time

    Dynamic work environment and team focussed culture Career opportunities and support for professional development Picturesque NE Victoria location close to regional attractions Who are we? Albury Wodonga Health (AWH) is the largest regional health service between Sydney and Melbourne, located in the twin cities of Albury and Wodonga. Our dedicated...

  • Executive Assistant

    2 weeks ago

    Bismarck, ND, United States Everus Construction Group Full time

    JOB SUMMARY Provides legal counsel to all segments of the corporation and its operating companies. Ensures compliance with laws, rules, and regulations. Serves as corporate governance officer. Serves as corporate secretary. Serves as a member of the executive Management Policy Committee. Exercises primary responsibility for (1) management of all legal...

  • Executive Assistant, Medical Services

    1 month ago

    Northeastern United States Albury Wodonga Health Full time

    Dynamic work environment and team focussed culture Career opportunities and support for professional development Picturesque NE Victoria location close to regional attractions Who are we? Albury Wodonga Health (AWH) is the largest regional health service between Sydney and Melbourne, located in the twin cities of Albury and Wodonga. Our dedicated...

  • Executive Assistant #TS999

    4 weeks ago

    Lexington Park, MD, United States CRL Technologies Full time

    ***Security Clearance Required: Top Secret Clearance***This position does not provide a telework option. Candidate must be willing to work on-site in Patuxent River, MD.CRL provides a signing bonus and potential relocation assistance for this position.Primary Responsibilities:Provide Executive Assistant support to the Program Office Program Manager and...

  • Executive Assistant #TS999

    4 weeks ago

    Lexington Park, MD, United States CRL Technologies Full time

    ***Security Clearance Required: Top Secret Clearance***This position does not provide a telework option. Candidate must be willing to work on-site in Patuxent River, MD.CRL provides a signing bonus and potential relocation assistance for this position.Primary Responsibilities:Provide Executive Assistant support to the Program Office Program Manager and...

  • CNA/CERTIFIED NURSES ASSISTANT

    1 week ago

    Yonkers, NY, United States Executive Search NetworkPlatinum Staffing Full time

    Executive Search Network/Platinum Staffing - COMPETITIVE RATES$$$   We are currently hiring Certified Nursing Assistants (CNA)! The primary role of our CNA's is to assist residents with activities of daily living (bathing dressing, grooming, mobility, etc.) and instrumental activities of daily living (light housekeeping, etc.). When properly certified, our...

  • Executive Director

    1 day ago

    Novelty, OH, United States ASM International Full time

    ASM International is searching for an Executive Director with the experience and qualifications to lead the organization in the achievement of our most critical priorities: (1) Increased membership and membership engagement, including early and mid-career professionals worldwide, (2) Increased focus on materials-related technologies, their application and...

  • Executive of Behavioral Health

    7 days ago

    , MI, United States Horizon Health Full time

    *EXECUTIVE OF BEHAVIORAL HEALTH**OFFERING RELOCATION PACKAGE IF NEEDED*Horizon Health is seeking an *Executive of Behavioral Health* for our client hospital called Health Source in *Saginaw, Michigan*.*Responsibilities:** Performs as liaison between Program, communicating information and needs appropriately* Supports Hospital missions, goals and objectives*...

  • Software Sales Executive

    7 days ago

    Brookfield, WI, United States Brookdale Brookfield CapitolDr Full time

    Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity Hungry for a sales role where your work will make a meaningful difference? At Brookdale, you will find opportunities that recognize your success and help advance your career. Our most successful sales managers can earn membership and bonus opportunities in our...

  • Recruiter Executive Branches Adecco US

    1 month ago

    Eau Claire, WI, United States Adecco. Full time

    About the roleThe Recruiter is responsible for sourcing and recruiting candidates to fill temporary, temporary-to-hire, and direct-hire job orders for a variety of moderately complex, complex, and specialized clients—partners with clients to define strategic objectives and hiring needs. Builds and maintains a comprehensive candidate pipeline that addresses...

  • Junior Account Executive

    5 days ago

    Tempe, AZ, United States Tradesmen International, Inc. Full time

    DescriptionSince 1992, Tradesmen International has been the construction industry’s premier Construction Labor Support Company, helping contractors greatly improve their workforce productivity while reducing their labor costs and recruitment efforts. We have organically grown our operations to over 180 locations across America, and our rapid growth has...

  • Occupational Therapy Assistant

    6 days ago

    Kenosha, WI, United States Powerback Rehabilitation Full time

    Occupational Therapy Assistant Key information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy...

  • Executive Sous Chef

    1 month ago

    Doswell, VA, United States Kings Dominion Full time

    Overview:Kings Dominion has a full time, year round Executive Sous Chef position open. The Executive Sous Chef is responsible for coordinating the production of food for all in‑park locations, picnics and catering events and central productions. It is inherent that the Executive Sous Chef possesses the ability to quickly and authoritatively delegate job...

  • NURSE PRACTIONER/ PHYSICIAN ASSISTANT WITH EXPERIENCE

    6 days ago

    Dearborn, MI, United States Executive Health Services, PLC Full time

    Company DescriptionMedical office, SARS Job DescriptionPhysician Assistant or NP credentialed and certified to work in Michigan for an Internal Medicine clinic , Part time Job - to round at nursing homes and assisted living and medical office as needed QualificationsExperience is a plus Additional Information

  • CNA/PCA/NA Needed

    1 week ago

    Richmond, VA, United States Executive Home Care of Richmond Full time

    We are currently seeking excellent CNA, PCA or Nursing Assistant's to provide exemplary home care!Looking for a great job helping people and getting top pay in the area? At Executive Home Care, we offer flexible schedules to protect your work-life balance. We aim to place you with a client as close to your home as possible. If you apply today, we will...

  • CNA/PCA/NA Needed

    1 week ago

    Henrico, VA, United States Executive Home Care of Richmond Full time

    We are currently seeking excellent CNA, PCA or Nursing Assistant's to provide exemplary home care!Looking for a great job helping people and getting top pay in the area? At Executive Home Care, we offer flexible schedules to protect your work-life balance. We aim to place you with a client as close to your home as possible. If you apply today, we will...

  • Occupational Therapy Assistant

    5 days ago

    Kenosha, WI, United States Powerback Rehabilitation Full time

    Occupational Therapy AssistantKey information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of RehabAbout the jobAs an Occupational Therapy Assistant, you help patients get wellYou are the person who can bring their power backIn doing this, you will implement occupational therapy...

  • CNA, CERTIFIED NURSING ASSISTANT

    7 days ago

    South Portland, ME, United States Executive Search NetworkPlatinum Staffing Full time

    Executive Search Network/Platinum Staffing - We are currently hiring Certified Nursing Assistants (CNA) for the following schedule: Full Time/Part Time & Per-Diem 7-3 3-11 11-7 FREE CAR LEASE INCLUDED - FIRST COME FIRST SERVE!!!! The primary role of our CNA's is to assist residents with activities of daily living (bathing dressing, grooming, mobility, etc.)...

  • Executive of Behavioral Health

    6 days ago

    Saginaw, MI, United States Horizon Health Full time

    *EXECUTIVE OF BEHAVIORAL HEALTH**OFFERING RELOCATION PACKAGE IF NEEDED*Horizon Health is seeking an *Executive of Behavioral Health* for our client hospital called Health Source in *Saginaw, Michigan*.*Responsibilities:** Performs as liaison between Program, communicating information and needs appropriately* Supports Hospital missions, goals and objectives*...

  • Executive of Behavioral Health

    6 days ago

    Midland, MI, United States Horizon Health Full time

    *EXECUTIVE OF BEHAVIORAL HEALTH**OFFERING RELOCATION PACKAGE IF NEEDED*Horizon Health is seeking an *Executive of Behavioral Health* for our client hospital called Health Source in *Saginaw, Michigan*.*Responsibilities:** Performs as liaison between Program, communicating information and needs appropriately* Supports Hospital missions, goals and objectives*...