DIVISION ADMINISTRATOR

About the Job

The Department of Psychiatry & Behavioral Sciences has an exciting opportunity for a Division Administrator in Adult Mental Health (Admin Consultant/Analyst 1) to join our team.

The Division Administrator works alongside department leadership in developing and managing the clinical, research, and education operational strategic plan for the Division of Adult Mental Health (AMH) in the department. This individual will work in a team that includes the Division Head of AMH, the Mental Health and Addiction Services service line, the Division Administrator for Child and Adolescent Mental Health, the Department Administrator, physicians, psychologists, social science, and administrative leadership groups across multiple related services/programs to clarify priorities and develop detailed tactical plans to meet objectives for the AMH Division programs and quality improvement. The person in this role will identify needs, analyze data to identify underlying causes and build collaboration to implement changes.

Job Duties/Responsibilities:

Data analysis and project management: 45%

● Lead the strategic and tactical planning process, working with large and small leadership groups to gain input and achieve consensus on plans.

○ Gather information from key internal stakeholders, referring physicians, purchasers, and others to create a broad perspective for developing strategic plans to meet the Adult Mental Health (AMH) Division's needs.

○ Access, visualize, and manipulate data from multiple sources. For example, the sources can be survey data, human resources information, grant funding, or clinical data bright together to understand the work.

○ Build relationships with partners to gain their confidence and engagement in the strategic and tactical planning process.

● Determine and implement innovative solutions that support clinical, research, and education quality and strategic operations initiatives

● Remove barriers for a team of collaborators to coordinate projects and deliver high-quality work products.

● Manage multiple concurrent projects within the Department and prioritize time and resources accordingly.

● Lead ad-hoc projects and analyses for the senior leadership team

● Coordinate finance, quality, marketing, and communication resources to support the information needed for plan development and implementation.

● Develop and present strategic and tactical planning presentation documents and work plans to implement key strategies.

● Manage the process to ensure planning is completed according to agreed-upon timelines.

● Lead the administrative aspects of AMH Division meetings, such as Clinical Operations, research teams, and strategic project meetings.

Communication: 25%

● Work with formal and informal leadership to build support and implement plans

● Coordinate patient and staff-facing tools for conveying messages effectively and efficiently

● Develop with Division and Department leadership tools to support reporting and management of work activities

● Manage existing processes between the Divisions

Financial analysis and modeling: 25%

● Analyzes alternative models in service line plans and analyzes sensitivities concerning clinical outcomes.

● Demonstrates effective stewardship of limited resources.

● Demonstrates ongoing fiscal responsiveness within and outside the areas of responsibility.

● Assists others in understanding the financial requirements of operational strategies

● Includes operations and department leadership in modeling and planning for the integrity of the analysis

● Helps others understand and respond to MHealth Fairview financial plans, targets, priorities, and challenges.

● Demonstrated leadership ability through relationship development and communication with key stakeholders

Risk Management: 5%

● Identifies areas of potential risk and develops plans with Division programs to mitigate and prevent concerns

● Collaborates with leadership and operations to build and maintain productive relationships

Qualifications

Required Qualifications:

● Bachelor's degree with at least 6 years of related experience

● Excellent written and verbal communication skills

● Demonstrated ability to work independently and as part of a team with colleagues of varied backgrounds

● A minimum of 2 years experience leading performance improvement efforts in healthcare organizations

● Demonstrated understanding of financial analysis, process mapping, and results reporting

Preferred Qualifications:

● Master's degree in healthcare or business-related field

● Operational knowledge of inpatient and outpatient behavioral health services

● Experience in change management

● Background and abilities in data management, including analysis, data visualization, modeling, decision-making, and forecasting.

About the Department

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

* Create and disseminate new knowledge in the science of mental health
* Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
* Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
* Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at https://med.umn.edu/psychiatry.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

* Competitive wages, paid holidays, and generous time off
* Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
* Low-cost medical, dental, and pharmacy plans
* Healthcare and dependent care flexible spending accounts
* University HSA contributions
* Disability and employer-paid life insurance
* Employee wellbeing program
* Excellent retirement plans with employer contribution
* Public Service Loan Forgiveness (PSLF) opportunity
* Financial counseling services
* Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your My Job Applications page and uploading documents in the My Cover Letters and Attachments section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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