Finance & Business Services Clerk

4 weeks ago

Hoffman Estates IL United States The Salvation Army USA Central Territory Full time

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Provides general clerical and administrative support to the Finance & Business Development departments, to ensure maximum department efficiency. Perform a variety of clerical duties such as composing general correspondence, calendar management, copying & compiling data, maintaining & electronic filing of records and reports.

Essential Functions:

Finance Department:

  • Provide direct administrative support to Director of Finance
  • Draft items for CFB agenda in TSAMM
  • Communicate to ARCs and ARC Dept Head concerns or anomalies noted by Command Finance Board and Director of Finance
  • Provide Reserve balance to Adult Rehabilitation Centers, as needed.
  • Update and Maintain Bank Authorizations and signature cards.
  • Assist in managing the USC ARCC Finance Dept Mailbox
  • Manage special projects for Director of Finance
  • Manage office communications and processes while the Director of Finance is not in the office.

Business Development & Technology Department:

  • Assists the ARC Command IT Help Desk with routing of technical support tickets to appropriate staff and following up with resolution.
  • Assists the Business Development & Technology department in the basic preparation of quotes, requisitions and supporting documents, for Command Finance Board and meeting presentations.
  • At the direction of the Director of Business Development & IT Manager, place and track orders for approved computer hardware/software and other related supplies/accessories.
  • Assists with reviews and reporting related to recurring billing for managed internet and phone services and vendors.
  • Assists the ARC Helpdesk to maintain equipment inventory.
  • Maintains electronic filing system for the department via shared network drives and other databases.
  • Works with ARC Command Finance department to process accounts payable and the smooth handling of business and technology services orders & invoices.
  • Prepares and disseminates general Business Development and Technology related electronic emails to ARC users.
  • Assist with calendar scheduling for the Business Development & Technology department.

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. The requirements listed are representative of the minimal education, experience, skills, and/or abilities required for the position.

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