ADMINISTRATIVE SECRETARY

3 weeks ago

CA United States Eisenhower Health Full time
  • Job Objective: A brief overview of the position.
      • Responsible for assisting in administrative operations as directed by the Director; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception.
  • Reports to
      • Administrative Director-EVS
  • Supervises
      • N/A
  • Ages of Patients
      • N/A
  • Blood Borne Pathogens
      • Minimal/ No Potential
  • Qualifications
    • Education
      • Required: HS Diploma, GED or higher level degree
      • Preferred: AA degree in business or related field
    • Licensure/Certification
      • Required: N/A
      • Preferred: N/A
    • Experience
      • Required: Two (2) years of administrative support experience
      • Preferred: Administrative support experience in healthcare setting
  • Essential Responsibilities
    • Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
    • Answers phones and facilitates prompt messages to appropriate staff.
    • Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
    • Maintains calendars for Director; changes in schedule are relayed to all concerned in a timely manner.
    • Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.
    • Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
    • Assists in creation of forms and flyers
    • Prepares staff annual and probationary evaluation packets for all reporting areas.
    • Maintains employee files for department(s) (PAF changes, terminations, counseling's, education, etc.).
    • Maintains confidentiality of information handled and forwards originals to Human Resources Department.
    • Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
    • Assures all assignments/projects are completed within required timeframes.
    • Schedules and coordinates interviews; prepares interview packets and arranges meeting space.
    • Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).
    • Complies with departmental plan to meet budget goals.
    • Orders supplies as necessary for the administrative offices.
    • Picks up, sorts and distributes mail for department(s).
    • Performs other duties as assigned.

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