EXECUTIVE ASSISTANT

2 weeks ago

MD United States Medstar Full time
A Brief Overview
In this role, you will provide executive support to the Vice President and Chief Philanthropy Officer at MedStar Health. This is a hybrid role requiring onsite presence 3 days per week in Columbia, MD.

Job Duties:
  • Maintains calendar and appointment schedule for the Senior Executive. Performs administrative duties including preparation of correspondence through dictation, composition of written material such as letters and memos, proofreading/editing, creation of databases, spreadsheets and expense reports.
  • Ensures smooth office operations by evaluating, reorganizing, and delegating duties to clerical staff in a manner to best serve the needs of the Senior Executive and department
  • Handles, screens and prioritizes all telephone calls and correspondence directed to the VP. Reviews, prioritizes, and distributes mail. Provides assistance and direction to callers, visitors and staff as required.
  • Organizes and retrieves information on an ongoing basis. Attends designated committee/management meetings and takes minutes. Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly and classified information is safeguarded.
  • Organizes, schedules and confirms meetings and/or conferences including logistics, refreshments, conference room facilities, AV equipment and web based meeting platforms.
  • Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.

Qualifications:

• Associate's Degree required or an equivalent combination of formal secretarial training and experience.

• Three plus years of experience providing executive level support including complex calendar management, meeting preparation and coordination and drafting/editing correspondence, preferred.

• Excellent written and verbal communication skills, time management skills, ability to multi task and interpersonal skills.
Ability to exhibit sound judgment with the ability to prioritize and make decisions.

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