RECEPTIONIST, GRANT FUNDED, COMMUNITY ACTION AGENCY

2 weeks ago

TX United States Webb County, TX Full time
Salary: $12.00 Hourly

Location : Laredo, TX

Job Type: Full-Time

Job Number: 03245

Department: Community Action Agency

Opening Date: 04/19/2024

Closing Date: 4/29/2024 12:00 AM Central

Description

This position is responsible for providing clerical and customer service support for agency operations.
Examples of Duties

  • Provides customer service; answers telephone and greets visitors; provides information and assistance, refers to appropriate personnel, takes messages.
  • Provides basic and accurate information in-person, by telephone and / or email.
  • Ensures that messages are distributed in a timely manner.
  • Ensures reception area is organized and presentable, with all necessary material (e.g. pens, forms and brochures).
  • Establishes and maintains harmonious working relationships with agency employees.
  • Performs various clerical tasks duties such as copies, scanning documents, and faxing.
  • Orders, distributes and maintains inventory of supplies and equipment.
  • Assists with the preparation and submission of office invoices and requisitions.
  • Assists with completion of receipt of goods.
  • Keeps updated records of office expenses and costs.
  • Manages and ensures maintenance of office equipment.
  • Coordinates meetings through organizing agendas, meeting space, food, accommodations, and meeting packets.
  • Maintains county vehicles.
  • Coordinates with IT on special requirements for meetings such as laptops, screens, and projectors.
  • Arranges travel and accommodations, and prepare vouchers.
  • Photocopies and maintains files documents.
  • Maintains efficient filing systems.
  • Prepares forms, letters and documents.
  • Sorts and distributes mail.
  • Prepares new administration forms as required.
  • Performs other duties as assigned.

Qualifications

  • Must have a High School Diploma or GED from an accredited institution.
  • At least one (1) year of experience in a related field.

Supplemental Information

  • Ability to communicate orally and in writing in the English language and orally in the Spanish language.
  • Ability to work in a professional manner at all times.
  • Provide excellent customer service.
  • Ability to be resourceful and proactive when issues arise.
  • Knowledge of modern office practices and procedures.
  • Knowledge of county and departmental policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Proficiency in Microsoft Office Suite.
  • Skills in prioritizing and organizing work.
  • Skill in the use of standard office equipment.
  • Solid written and verbal communication skills.
  • Ability to work with confidential and sensitive information

Valid Texas Driver License*
*If applicant holds an out-state license, a State of Texas Driver License must be obtained prior to employment.

There are a wide variety of benefits available to Webb County employees. These benefits includes: health, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care.

01

What is your highest level of education?
  • Less than High School
  • High School Diploma or G.E.D. equivalent
  • Some College Hours
  • Vocational Certificate
  • Associates Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctoral Degree or higher

02

Do you have at least one ( 1 ) year of related work experience?
  • Yes
  • No

03

Do you possess a valid and current Texas driver's license?
  • Yes
  • No

04

Are you a current or former Webb County employee?
  • Yes
  • No

05

If you selected Yes on the above question, please specify department name(s) and date(s) of employment.

Required Question

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