AP SPECIALIST

3 weeks ago

Newark NJ USA, United States YCS Full time
Currently hiring a AP Specialist to assist in the finance department at YCS.

Duties include but not limited too:

  • Oversee Accounts Payable including the timely and accurate payments to vendors.
  • Assist with New GL System Implementation
  • Identify improvement opportunities to increase efficiency and effectiveness of Accounts Payable including the elimination of paper and a fomalized process for scanning and elimination of rework due to payment issues identified
  • Responsible for the End to End Cycle of Accounts Payable from validation of vendors against OFAC list, to electronic
  • submission of invoices, to electronica payments
  • Responsible for the day to day operations of Accounts Payable (AP) including the timely processing of all invoices weekly
  • including the elimination of paper
  • Partnering with Management regarding payment terms
  • Responsible for review of weekly disbursements, identifying missing invoices and providing recommendations for
  • payment
  • Responsible for maintaining and updating policy / procedure regarding payment processes for vendors and employees
  • including supporting documentation requirements
  • Support data requests for audits
  • Improvement Opportunities will include the elimination of paper by formalizing a scanning process which is organized
  • and maximizes the ability through proper naming conventions to find documentation on sharepoint
  • Monitoring and ensure compliance with GAAP, DOE and contracts
  • Monitor and ensure timely and accurate processing of invoices to ensure proper cutoff for the GL
  • Compliance with Agency requirements including all training modules and policies/procedures
  • Research issues in financial records including identifying root cause with the goal of preventing errors in the future
  • Assist with the new GL implementation by July 2023
  • Other areas related to Agency requirements as needed

Requirements:

  • Minimum professional and educational background desired (include years of experience) a.
  • Minimum 10-15 years of Accounts Payable, with last 3-5 years in a supervisor role, preferably in a Non-Profit Entity
  • Minimum Bachelor's degree in Accounting c. Master's degree, a plus d. Active CPA or eligible to become a CPA

Youth Consultation Service (YCS), is a mission driven organization partnering with at-risk individuals to build happier, healthier, more hopeful lives. Our robust continuum of care includes 40+ residential behavioral health programs, community-based services, two schools and outpatient clinics throughout the state of NJ which lends to an opportunity for maximum growth and advancement. YCS has been caring for at risk children and families since 1918.

YCS is An Equal Opportunity/Affirmative Action Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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