ADMINISTRATIVE ASSOCIATE

2 weeks ago

NY United States New Wave People Full time

NY, NY

Long Term Project

100% on site.

SCOPE OF WORK




  • Project Description: Under the supervision, assist the Senior Director, Project Chief Executive
  • Officer (PCEO”)
  • Professional/Technical Title: Principal Administrative Associate (PAA) II
  • Duration of Service Required: 2,080 hours.
  • Normal Work Week: Monday- Friday
  • No. of' Hours Per Week: 40 Hours
  • Hours of Work: 8:00 AM – 4:30 PM (8 hours + ½ hour unpaid lunch)
  • Administrative functions - 100%. Office location - 100%
  • Right-of-Way work is not required.
  • Work Location: Various field offices, New York, NY 10004
  • Annual Salary commensurate with experience and education requirements
  • Reports To: Senior Director, PCEO.
  • Qualifications Requirements:

• A baccalaureate degree from an accredited college and three years of satisfactory full- time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.

• An associate degree or 60 semester credits from an accredited college and minimum of four years of satisfactory full-time or a four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and five years of satisfactory full-time.

  • 11. Experience Requirements:



  • Minimum of three years of experience in administrative functions.



  • 12. Licensing & Certification Requirements: None
  • 13. Special Skills/Training Requirements:



  • Strong written, verbal, and interpersonal communication skills.
  • Knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.



  • 14. Description of Work:



  • Answer incoming phone calls. Connect to appropriate person or take messages.
  • Prepare memos, reports, and other contract documents as requested by the manager.
  • Organize and maintain folders and files.


• Schedule meetings using MS Outlook and/or Teams.

• Interact with various Design/Construction Managers, field office staff and operating divisions

and departments.

• Update Project Status Reports on a monthly basis.

• Attend progress reports meetings on related projects.

• Pickup, deliver, and distribute timesheets, contract documents and files.

• Perform various duties as required by the Senior Director, PCEO.

 

New Wave People is an Equal Opportunity Employer (EEO).

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