Senior Administrative Assistant
1 week ago
Are you a detail-oriented, proactive professional looking to make a significant impact in a fast-paced legal environment? PeopleShare is seeking a Senior Administrative Assistant to provide high-level support to the Operations Director of a prestigious law firm in Philadelphia, PA.
This is more than just an administrative role-you'll be at the heart of legal operations, ensuring seamless workflows, optimizing processes, and contributing to key firm initiatives. If you thrive in a dynamic setting and have a knack for organization and problem-solving, we want to hear from you
Why You'll Love This Opportunity:
- Competitive Pay: $25.73 per hour
- Ideal Location: Work in the heart of Philadelphia
- Exceptional Work Culture: Join a collaborative, high-performing team
- Career Growth: Gain valuable experience in a top-tier law firm
- Contract-to-Hire: A strong opportunity to transition into a permanent role
- Serve as the primary liaison between attorneys, staff, and external stakeholders, ensuring smooth communication and follow-up.
- Manage complex calendars, schedule meetings, and oversee correspondence for the Operations Director.
- Organize and facilitate team meetings, including preparing agendas, recording minutes, and tracking action items.
- Lead or support operational improvement projects, compliance initiatives, and client service enhancements.
- Assist with client billing, expense tracking, and budget reconciliation for the firm's operations.
- Oversee and troubleshoot legal software, case management systems, and operational tools.
- Train and onboard new team members, ensuring they have the tools they need to succeed.
- Experience: 4-5 years in high-level administrative support, ideally in legal, corporate, or operations.
- Tech-Savvy: Proficient in Microsoft Office; quick to learn new systems.
- Problem-Solving: Skilled at multitasking, adapting, and streamlining workflows.
- Communication: Strong, professional, and detail oriented.
- Education: High school diploma required; Bachelor's preferred.
- Monday-Friday: 8:00 AM - 5:00 PM (occasional overtime may be required).
PeopleShare is the leading Staffing Agency in the region and has temporary hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Requirements: Job Type: Temp to Hire Post Date: 03/20/2025
-
Senior Administrative Assistant
7 days ago
Philadelphia, Pennsylvania, United States American Association for Cancer Research Full timeJob SummaryThe American Association for Cancer Research is hiring a Senior Administrative Assistant to join its Publishing Division. In this role, you will provide advanced-level administrative support to the senior management team, working on high-profile projects that require attention to detail and effective communication.The ideal candidate will have a...
-
Senior Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States NIKE Full timeBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries, and push out the edges of what can be. The company looks for people who can grow, think, dream, and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Senior Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States NIKE Full timeBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries, and push out the edges of what can be. The company looks for people who can grow, think, dream, and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Senior Administrative Assistant
1 week ago
Philadelphia, Pennsylvania, United States PeopleShare Full timeSenior Administrative Assistant – Elevate Your Career with a Leading Law Firm in PhiladelphiaAre you a detail-oriented, proactive professional looking to make a significant impact in a fast-paced legal environment? PeopleShare is seeking a Senior Administrative Assistant to provide high-level support to the Operations Director of a prestigious law firm in...
-
Senior Administrative Assistant
2 days ago
Philadelphia, Pennsylvania, United States Slalom Consulting Full timeAbout UsSlalom Consulting is a professional services company focused on driving business growth through innovation. We are committed to creating value for our clients through practical solutions that address real-world challenges.Job DescriptionWe are looking for a talented and experienced Executive Assistant to provide exceptional support to our senior...
-
Senior Administrative Assistant
3 days ago
Philadelphia, Pennsylvania, United States The School District Of Philadelphia Full timeKey ResponsibilitiesAs a Senior Administrative Assistant, you will be responsible for handling all mail and correspondence for your superior, preparing correspondence for signature, and scheduling appointments and meetings. You will also prepare, maintain, and update system data, produce reports and financial statements, and perform incidental general office...
-
Senior Administrative Assistant
2 days ago
Philadelphia, Pennsylvania, United States Slalom Consulting Full timeSlalom Consulting is seeking a Senior Administrative Assistant to support two Vice Presidents. As a key member of our team, you will be responsible for providing exceptional support to our VPs, ensuring their schedules are managed efficiently and effectively.Main ResponsibilitiesCalendar Management: Coordinate and manage the VP's schedule, including...
-
Senior Administrative Professional
2 days ago
Philadelphia, Pennsylvania, United States ParetoHealth Full timeWe are looking for a Senior Administrative Professional to join our team at ParetoHealth. As a key member of the executive support team, you will provide administrative assistance to our senior leadership, ensuring seamless day-to-day operations.Key Responsibilities:Manage and coordinate schedules, appointments, and travel arrangementsPrepare meeting...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office Manager FFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office ManagerFFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of office...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office ManagerFFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of office...
-
Administrative Assistant
4 days ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office Manager FFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistant in Philadelphia, PA For immediate consideration please send your resume to resumes@onboardusa.com Subject Line: Position Title and State you are Located. About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistant in Philadelphia, PA For immediate consideration please send your resume to resumes@onboardusa.com Subject Line: Position Title and State you are Located. About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to...
-
Administrative Assistant
6 days ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistantin Philadelphia, PA For immediate consideration please send your resume to Subject Line: Position Title and State you are Located. About Us:On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer...
-
Senior Administrative Coordinator
3 days ago
Philadelphia, Pennsylvania, United States Temple University Full timeThe Finance and Administration team at the Temple University Beasley School of Law is dedicated to providing exceptional support to the school's mission. As a Senior Administrative Specialist, you will play a critical role in helping us achieve our goals.Your primary responsibilities will include:Providing administrative support to the Finance and...
-
Administrative Assistant Specialist
4 days ago
Philadelphia, Pennsylvania, United States Temple University Full timeThe Temple University Beasley School of Law is seeking a highly skilled and detail-oriented individual to fill the role of Senior Administrative Specialist. This position will be responsible for providing administrative support to the Finance and Administration team, including processing student payroll, supporting the onboarding process for new staff and...
-
Administrative Assistant
5 days ago
Philadelphia, Pennsylvania, United States Juno Search Partners - Open Positions Full timeJob Description Job Description Our client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role.ResponsibilitiesDaily management of manager's calendar, meeting schedule, and contacts. Perform administrative services including processing mail, overnight mailings, photocopying,...
-
Administrative Assistant
3 days ago
Philadelphia, Pennsylvania, United States Juno Search Partners Full timeOur client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role.Responsibilities Daily management of manager's calendar, meeting schedule, and contacts.Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list...
-
Senior Gift and Record Administrator
3 weeks ago
Philadelphia, Pennsylvania, United States University of Pennsylvania Full timeThis position reports to the Assistant Director for Gifts Accounting & Administration and is responsible for daily gift transactions in our system of record Compass. Must ensure the data quality, accuracy, and completeness of all alumni and donor dat Administrator, Processing, Senior, Behavioral Health, Healthcare, Development, Staff