Admin Assistant

2 weeks ago

Austin, United States Zinda Law Group, PLLC Full time
Zinda Law Group, a prestigious personal injury law firm is looking for an Administrative Assistant to join our team. This role is based in our Austin, TX office.

At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology to redefine the legal landscape.

This Administrative Assistant role will assist with reception duties, mail distribution, setting up conference rooms, and office maintenance. You will also provide overflow support to our intake, records and pre-litigation departments. This is a great opportunity for administrative professionals looking for hands-on training and long-term growth within the legal field.

Responsibilities:
  • Optimize incoming and outgoing mail distribution processes
  • Handle faxing and scanning tasks, ensuring accurate and secure document management
  • Manage a complex filing system
  • Utilize e-filing system
  • Process checks, close addendums and handle deposits accurately
  • Assist receptionist with front desk duties
  • Maintain office supplies and break room essentials
  • Enhance existing practices for preparing conference rooms to ensure a professional and organized meeting space
  • Provide overflow support to Intake, Records and Pre-Litigation Paralegals as needed
  • Assist with office administration
  • Assist management with daily and weekly calendar tasks
  • Maintaining office Inventory, placing orders, budget
  • Manage inventory of supplies and place orders within budget constraints
  • Other duties as needed to help drive to our Vision, fulfill our Mission and in line with our Values

Qualifications:
  • Organized, with high attention to detail
  • Ability to maintain confidentiality
  • Proficient in Microsoft Office
  • Capable of working in a fast-paced environment
  • Excellent phone etiquette and communication skills
  • Willingness to take on a variety of tasks
  • Ability to lift 25 lbs
  • Previous experience as an administrative assistant or legal secretary a plus
  • Bilingual in Spanish a plus

Compensation & Benefits:
  • Salary commensurate with experience
  • Paid time off (20 days) and 12 paid holidays
  • Medical, vision & dental insurance (100% of Base medical plan covered by the firm)
  • Simple IRA with up to 3% company match
  • Opportunities for ongoing training and mentoring by our outstanding team
  • Opportunities to advance and grow within the firm

Our core principles are:
  1. Excellence Always
  2. Only the Best
  3. Failure is Not an Option
  4. We Outwork Our Opponents
  5. We All Take Out the Trash
  6. Run the Firm Like a Business


We will be accepting applications on an ongoing basis until a candidate is selected for the position.

Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected status as required by applicable law.

By submitting this application I understand Zinda Law Group may use and review publicly available information about me in order to assess my suitability for employment.Learn More

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