Finance/Civil Admin Associate

4 weeks ago


Austin, United States HVJ Associates Full time

Job Title

Finance/Civil Admin Associate

Location

Austin 78744 - Austin, TX 78744 US (Primary)

Category

Administrative

Job Type

Full-time

Job Description

Mission/ Position Description Summary

The mission of the Administrative Associate at HVJ South Central-Austin will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

  • Completes department operational requirements by scheduling and prioritizing administrative projects and expediting work results.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Assist team with preparing project setups; preparing client invoices; assist in AR collections; project closeouts
  • Assist Project Managers with PO requests; sub-contracting and budgeting
  • Analyzing reports to ensure accuracy.
  • Contributes to team effort by accomplishing related results as needed
  • Supports team by performing tasks related to organization and strong communication including electronic filing, typing, copying, and scanning.
  • Provides administrative support to ensure efficient operation of Pavement, Civil, and Corporate department.
  • Strong administrative Skills
  • Ensuring all department deadlines are met
  • Managing Processes
  • Project Adminstration for multiple departments


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