Executive Assistant

3 weeks ago

Los Angeles, United States US Tech Solutions Full time

Role: Executive Assistant

Assignment Length: 2+ Months contract to hire

Location: 1575 N Gower Street, Hollywood CA 90028

Hybrid.

Hours: 8-6 pm with occasional off hours as we work internationally


5-7 years experience as an EA. TV or Film experience strongly preferred. Experience working at a studio or network a plus.

-Microsoft Office Suite Experience

-Some OT

-More details below


EXECUTIVE ASSISTANT TO SVP, PRODUCTION & CORPORATE HR

This role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime talk, and animation programming. The successful incumbent provides high-level executive administrative support including but not limited to heavy calendaring across international time zones, coordinating meetings with Studio- and show-based clients and colleagues at creative and production offices, arranging conference calls, and handling a schedule that involves supporting two division presidents, their EVPs, their employees, and the shows they create including producers, cast and crew. The incumbent will be expected to maintain a high degree of discretion and confidentiality given that the role handles HR and employment matters relating to television production including executives and talent.

Duties include but are not limited to:

• Heavy calendaring and meeting coordination, including across international time zones.

• Must be able to coordinate multiple high-level meetings and conference calls and support for a variety of different types of issues going on simultaneously, and a schedule that changes on the fly.

• Must be able to work closely and productively with other executive assistants to ensure efficient coordination of meeting times, dates, and technology.

• Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.

• Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.

• Handle heavy telephone contact with all levels of internal and external executive and creative management and employees.

• Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization.

• Exercise excellent judgment in monitoring and prioritizing information flow and meetings throughout the day.

• Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary.

• Handle confidential information with absolute discretion.

• Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.

• Assist with short and long-term projects, research, and produce presentations using various presentation software.

• Other duties as assigned.


QUALIFICATIONS:

• Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required.

• At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus.

• BA/BS from an accredited university or college, or equivalent, preferred.

• Exceptional computer skills with proficiency in MS Office Suite.

• Advanced Excel skills required.

• Proficient in PowerPoint and other presentation software.

• Excellent communication and interpersonal skills with the ability to deal with all levels of management.

• Ability to handle confidential and sensitive information with discretion.

• Flexible, organized, self-starter, and extremely detail oriented.

• Proactive approach with the ability to independently seek out answers and resources.

• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment.

• Position is based in Los Angeles.

• Must be willing to work flexible hours to support an international production HR schedule; occasional evening and weekend support as needed.

• The ability to work overtime, as needed.


About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit


Internal ID - 24-11917

  • Executive Assistant

    2 months ago

    Los Angeles, United States Regal Executive Search Full time

    Executive Assistant   Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.   The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.   Duties:   Calendar management -...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States Regal Executive Search Full time

    Executive Assistant   Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.   The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.   Duties:   Calendar management -...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Regal Executive Search, LLC Full time

    Calendar management - setting calls/meetings/lunches/drinks/dinners Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed Taking notes on calls to memorialize proposals, counter proposals, deal terms, off Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    7 days ago

    Los Angeles, United States VT Seva Full time

    Job DescriptionJob DescriptionOverview:The Executive Assistant plays a crucial role in providing high-level administrative support to executives and senior management. This position involves managing schedules, coordinating meetings, handling correspondence, and serving as the primary point of contact for internal and external stakeholders. The Executive...

  • Executive Assistant

    4 weeks ago

    Los Angeles, United States Avispa Technology Full time

    Job DescriptionJob DescriptionExecutive Assistant VIAJP00000977 A leading digital streaming network is seeking an Executive Assistant. The successful candidate will support an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    1 week ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    4 days ago

    Los Angeles, United States Los Angeles Homeless Services Authority Full time

    The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a...

  • Project Executive

    2 days ago

    Los Angeles, United States C.SEC | An Executive Search Firm Full time

    **ABOUT THE FIRM**: My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California's top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States Clutch Group, Inc. Full time

    **Role/Title: Executive Assistant to CEO/Co-Founder** **Salary: up to 115k** **Location: Los Angeles, CA** **_Remote with weekly local meetings/Hybrid _** Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. We care, we're honest, and we hustle—that's what makes...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Matrix Solutions Full time

    Treston Security Services - We are seeking a highly motivated and experienced Executive Assistant to join our team. The Executive Assistant will be responsible for providing high-level administrative support to the executive team, including scheduling meetings, managing calendars, handling confidential information, and preparing...

  • Executive Assistant

    1 week ago

    Los Angeles, United States Kheir Clinic Full time

    **Summary** The Executive Assistant is responsible for all matters pertaining to Kheir’s C- Level Executive Leadership, which includes the CEO, CFO, COO and CAO. The assistant will be responsible for managing the C- Level Executive Leadership’s calendar and correspondence; communication with staff, Managers, and the Board; upholding relationships with...

  • Executive Assistant

    1 month ago

    Los Angeles, United States FOOD CASTLE, INC. Full time

    Company DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...

  • Executive Assistant

    1 month ago

    Los Angeles, United States FOOD CASTLE, INC. Full time

    Company DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...

  • Executive Assistant

    2 months ago

    Los Angeles, United States Southern California Management Company Full time

    Job DescriptionJob DescriptionExciting and busy entrepreneurial environment seeking an experienced top-level administrative professional to join the team in the capacity of Executive Assistant. In this role, this position will be responsible for assisting members of the executive team with both personal and executive assistant needs.Your Qualifications:·...

  • Executive Assistant

    1 week ago

    Los Angeles, United States Southern California Management Company Full time

    Job DescriptionJob DescriptionExciting and busy entrepreneurial environment seeking an experienced top-level administrative professional to join the team in the capacity of Executive Assistant. In this role, this position will be responsible for assisting members of the executive team with both personal and executive assistant needs.Your Qualifications:·...

  • Executive Assistant

    4 days ago

    Los Angeles, United States Weingart Center Association Full time

    **JOB SUMMARY**: Reporting directly to the CEO & COO, under the supervision of the CEO & COO, the Executive Assistant (EA) provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The...