Recruiting Coordinator

2 weeks ago

Brooklyn, United States NYC Staffing Full time

Altana Recruiting Coordinator OpportunityThe Talent team is looking for a highly organized and detail-oriented Recruiting Coordinator to help us scale our team thoughtfully and efficiently. In this role, you'll be the engine behind our hiring process, creating seamless experiences for candidates, supporting recruiters and hiring managers, and ensuring every detail is handled with care and precision.You'll play a critical role in shaping how candidates experience Altana from their first interaction through their final interview. You'll partner closely with our Talent team and hiring managers across the company to keep our hiring process running smoothly and authentically. This is an opportunity to build recruiting operations and directly impact how we attract and hire exceptional talent, with potential to grow into a full-time role.You will:Coordinate and schedule interviews across multiple teams, time zones, and stakeholders, managing complex calendars and proactively resolving scheduling conflictsServe as the primary point of contact for candidates throughout the interview process, delivering a professional, responsive, and welcoming experience at every touchpointEnsure in-person interview days are seamless by greeting candidates, preparing interview rooms, coordinating interviewer schedules, and supporting all on-site logisticsPartner with recruiters and hiring managers to manage candidate pipelines and track progress throughout the hiring processMaintain our applicant tracking system (Greenhouse) with accurate, up-to-date information and ensure data integrity across all open rolesBuild and refine recruiting coordination workflows, templates, process improvements, and best practices that scale as the team growsAbout you:2+ years of experience in recruiting coordination, executive assistance, operations, or a similar high-volume, detail-intensive roleExceptional organizational skills and the ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detailStrong written and verbal communication skills with a professional, warm, and clear communication styleA proactive, problem-solving mindset - you anticipate challenges, think critically, and adapt quickly in a fast-paced environment where priorities shiftProficiency with Google Workspace (Calendar, Sheets, Docs) and virtual meeting tools (Google Meet, Teams)A genuine passion for creating excellent candidate experiences and supporting the people who build great teamsExperience with applicant tracking systems is a plus (Greenhouse preferred)Prior experience in a high-growth startup or technology company is a plusAt Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We're proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation.Minimum salary: 85000 Maximum salary: 115000 Salary unit: yearly

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