Administrative Assistant II

GENERAL PURPOSE Performs a variety of moderately difficult administrative clerical duties as needed to expedite the day-to-day functions, operations, and services of a department. SUPERVISION RECEIVED Works under the general supervision of a Division / Department Supervisor. SUPERVISION EXERCISED May provide close to general supervision to Administrative Specialists III and/or I while in training or on a project-by-project basis. ESSENTIAL FUNCTIONS (Performs Some or all of the following)Administrative Support: Performs work of moderate difficulty involving formatting and typing letters, memos, forms, reports, fliers, newsletters, contracts, and other correspondence on a computer and/or typewriter; initiate correspondence, reports, and other written items on own; logs, tracks, and maintains records on department or unit activities; types and transcribes correspondence from dictation; sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion. Schedules and arranges appointments and reservations for meetings, travel, facility usage, or other events. Enters and retrieves routine to complex information into a computer to update records, prepares invoices, or respond to requests for information;compiles information and prepares basic narrative and statistical reports on a periodic basis. Staffing Administration: Dispatches personnel or informs of work that needs immediate attention; receives and verifies confined space entry information by completing log with correct information. Financial Processes & Payroll: Maintain time and attendance records and process payroll. General Office Duties: Answers the telephone and interacts with the public to respond to inquiries and requests by giving information about policies, guidelines, procedures, the status of departmental activities, or forwards to appropriate personnel for action; greets visitors and escorts or directs them to appropriate areas; interacts with staff and elected officials to respond to inquiries, receive complaints, and resolve problems. Orders supplies and equipment for the office by preparing requisitions and purchase orders and interacting with vendors regarding specifications and availability of supplies and equipment. Performs related duties as assigned. You must also print out the additional APPLICANT PERSONAL HISTORY INFORMATION PACKET by selecting the link, and return the completed packet to the Independence Police Department, 223 North Memorial Dr., Independence, MO, 64050, by the closing date or emailing it to ipdjobs@indepmo.org. PersonalHistoryPacketrev20240101.pdf (indepmo.org) Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace. The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to humanresources-coi@indepmo.org. Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.