Operations Analyst

8 hours ago

Irvine, United States University of California - Irvine Full time
Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation‘s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It‘s located in one of the world‘s safest and most economically vibrant communities and is Orange County‘s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Executive Business Office staff provide operational support for all units within the executive management organization.

The Office of the Chancellor units supported by the Executive Business Office include the Chancellor‘s official residence, Tierney University House; the Office of Campus Counsel; the Office Equal Opportunity and Diversity; and the Office of the Chancellor. The Office of the Provost and Executive Vice Chancellor includes the Office of Inclusive Excellence; Institutional Research, Assessment, and Planning; the Office of Academic Personnel; the Office of the Ombuds; the Academic Senate; the Institute and Museum of California Art; the Division of Career Pathways; the Office of Sustainability; and the Office of Global Engagement; and Strategic Communications.




Your Role on the Team

Under general supervision of the Senior Payroll and Operations Analyst and as part of the Executive Business Office, the Payroll & Operations Analyst is responsible for payroll, timekeeping, purchasing, cost-benefit studies, and maintaining all policies, procedures, practices. The incumbent supports several units with coordinated financial, payroll, and operational support from the Executive Business Office. The Analyst works independently and assignments vary among different functions, such as payroll, timekeeping, purchasing, financial services, resource/space, etc.

As a representative of units under executive management, uses professional and courteous interpersonal, verbal, and written skills to establish and maintain productive relationships with all levels of university administration, faculty, staff and students, distinguished guests, and a diverse public constituency with the utmost tact and diplomacy appropriate to the office.

Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on payroll and financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.


What It Takes to be Successful

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.


The expected pay range for this recruitment is $$28.07- $$33.94 (Hourly).

Required:

  • Ability to apply policies and procedures to standard work processes
  • Proficiency in the use of spreadsheet and database software.
  • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
  • Ability to function effectively as a member of a team.
  • Ability to adapt to changing priorities.
  • Exposure to payroll or financial concepts.
  • Bachelor‘s degree in related area and / or equivalent experience / training
  • Minimum 3 years of professional experience in an office environment.


Preferred:

  • Working knowledge of financial processes, policies and procedures.
  • Strong knowledge of financial data management and reporting systems.
  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
  • Proficiency in payroll processing in an enterprise system.
  • Proficiency in PeopleSoft or UC PATH.


Special Conditions:

  • Must pass a background check.


Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Employment Misconduct*
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -



Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California‘s Affirmative Action Policy please visit: doc/4010393/PPSM-20.

For the University of California‘s Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or .


Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization

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