Asset Management Coordinator
4 weeks ago
JBM Recruitment has been retained to identify a Asset Management Coordinator for our client.
POSITION SUMMARY
Responsible for providing intermediate administrative support to the SVP, Regional Manager
and Property Management team in the Region.
RESPONSIBILITIES
- Performs and creates efficient processes for clerical duties to include copying, binding,
filing, scanning, etc.
- Responds to phone, email, fax, and other inquiries; takes messages, greets, and directs
others to appropriate person(s) for assistance.
- Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car
- rentals, etc.)
- Executes routine documents and communications.
- Maintains files, invoices, and data in Yardi system and performs data entry.
- Produces departmental reports, submittals, presentations, etc.
- Schedules appointments and meetings; may be asked to attend meetings.
- May conduct basic market research and gather information for projects, reports, and
presentations.
- Provides assistance at off-site events as required.
- Process and submit expense reports for the SVP, Asset Manager and other Asset
Management team members as needed.
- Provide assistance with office management duties.
- Handles all FedEx related shipments for SVP, Asset Management.
- Assesses department needs and offers suggestions to solve basic problems.
- Participate and attend Company and Department specific events; Ability to travel as
needed.
- Acts in accordance with the values of the company and complies with all company
processes and procedures.
- Maintains tenant contact information and property data in CUB.
- Creates service agreements/ contracts for vendor/ contractor signatures.
- Organizes property files and processes utility, property operations and commission
invoices in Yardi. Resolve billing discrepancies.
- Assists in obtaining tenant and vendor insurance certificates and processes new vendors.
- Transfers utility accounts for newly acquired/vacant properties.
- Prepares monthly tenant back charges.
- Ability to provide administrative support to other regions, as needed.
REQUIREMENTS
- Bachelor’s degree preferred and a minimum of 3+ years of previous experience.
- Excellent written and oral communication skills.
- Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
- Demonstrate a commitment to excellence, and sound judgment.
- Excellent organizational skills.
- Adaptable to work assignments and work flow.
- Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel,
PowerPoint and Word.
- Working knowledge of Yardi strongly preferred.
- Ability to collaborate and work as part of a team; readily assists others.
- Flexible with respect to work schedule.
- Ability to remain composed under pressure, comfortable working in a fast paced
environment.
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