Administrative Assistant 3 | Public Information Office

Administrative Assistant 3 | Public Information OfficeAre you an organized, detail-oriented, and dependable team player looking to make a difference in public service? If so, consider joining the Washington Corrections Center for Women (WCCW) as an Administrative Assistant 3 (AA3) in the Public Information Office.As the Operational Memorandum Coordinator, you'll provide executive-level administrative and technical support to ensure efficient management of communications, documentation, and institutional records for the Superintendent's Office. In this key role, you'll maintain confidentiality, streamline workflows, and promote organizational excellence aligned with the Department of Corrections' mission to improve public safety by positively changing lives.The candidate of choice will use their strong communication and writing skills to coordinate operational memos and initiatives, while confidently engaging with leadership at all levels. Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote, and Visio) will help you organize and enhance daily operations. Reporting to the Corrections Specialist 2, you'll perform executive administrative functions requiring professionalism, accuracy, and discretion.The ideal candidate is a motivated self-starter who thrives in a dynamic environment, values integrity and confidentiality, and takes pride in delivering high-quality work. If you're ready to make an impact, build systems that matter, and support a mission-driven teamwe'd love to have you join usA completed application packet will include:A cover letter regarding your interest in this position with our agencyA detailed resumeThree professional referencesWe are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.As an Administrative Assistant 3, some of your duties will include:Operational Memorandum (OM) CoordinationFacility ArchivesServing as the back up to the Administrative Assistant 4 in the Superintendents OfficeOther Duties as AssignedWhat we need (required qualifications):High School Diploma or EquivalentThree years of increasingly responsible office experience including keyboarding or typing and running meetingsTwo years of experience involving editing documents for plain talk, correct grammar, punctuation and proofreading for quality controlAbility to multitask and prioritize a high-volume workload with conflicting deadlinesAbility to work independently to ensure deadlines are met at the facility and agency levelsMinimum of two years' experience working with Microsoft suite to include Word, PowerPoint, Excel, Outlook, SharePoint, VisioPrioritize assistance to co-workers as neededExcellent administrative skillsAbility to use independent judgment to accomplish assignment or solve problemsKnowledge of multiple software programs outside of Microsoft used to accomplish daily tasksWhat will make your application stand out (preferred qualifications):Experience working in corrections or law enforcement agenciesAbility to maintain confidentialityAdvanced knowledge of the OMNI system, demonstrated ability to use all functions of the Microsoft Office SuiteAbility to effectively learn new technologiesKeyboarding or typing accurately at a net speed of 50 words per minute or fasterFamiliarity with social media and other technologiesDemonstrated customer service focus with the ability to engage varied and diverse stakeholdersAbility to manage and prioritize multiple assignments and work in a fast-paced environmentVision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.Important notes:This recruitment may be utilized to fill more than one position.Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Note: Phone number and email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.Telework DetailsThis position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.What We OfferAs an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much moreState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems