Administrative Assistant

Administrative Assistant Lithia & Driveway (LAD) is one of the largest global automotive retailers providing a wide array of products and services throughout the ownership lifecycle with a vision to modernize personal transportation solutions wherever, whenever, and however consumers desire. With a mission of "Growth Powered by People," we are propelled by our colleagues and preferred by our customers, making Lithia & Driveway the leading automotive retailer in each of our markets. Our success is fueled by four core values: Earning Customers for Life Improving Constantly Taking Personal Ownership Having Fun Our entrepreneurial, high-performance culture sets us apart, and our philosophy is straightforward: assemble a team of passionate individuals and cultivate an environment that empowers colleagues to excel. The Administrative Assistant provides support to their assigned Regional President(s) by providing support, arranging travel and correspondence, scheduling meetings, and coordinating events such as regional meetings, leadership conferences, annual executive strategy sessions, and other corporate events. The Administrative Assistant maintains a strong sense of urgency and has strong ability to prioritize tasks based on executive's needs while anticipating additional needs ahead of time. The Administrative Assistant reports to the Executive Administrative Assistant. Location: Medford, OR (On-site) Responsibilities: Act as the point of contact between the Regional Presidents and internal/external clients. Undertake the tasks of receiving calls, take messages and routing correspondence. Handle requests and queries appropriately. Provide back-up support of the monitoring and ordering of office supplies. Maintains relationships with external partners such as investors, manufacturers, and others. Produce and/or collect reports and presentations materials as requested. Correspondence preparation: typing or editing emails, memos, and other correspondence. Meeting and calendar management: manage executives' calendars, schedule meetings, prepare agendas, operate audio-visual systems during meetings, and help ensure that meetings don't exceed time limits. Travel preparation: schedule flights, make hotel reservations and coordinate out-of-town meetings. Event management: schedule and prepare logistics for corporate events. Ensures efficiency of process and improves when necessary. Other duties as assigned. Skills and Qualifications: Bachelor's degree in communications, marketing, public relations, preferred, but not required Strong attention to detail Excellent communication skills both written and oral Sense of urgency Multitasking ability Proactive Active listening Critical thinking Time management Competencies: Does the right thing, acts and adapts to change Self-motivates, believes in accountability, focuses on results, makes plans and follows through Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results Thrives on a team, stays positive, lives our values Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Up to 1/3 of time: standing, walking, lifting up to 25 pounds Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing *Reasonable accommodations may be made to enable individuals to perform the essential functions. We Offer Best-in-Class Industry Benefits: Competitive pay Medical, Dental, and Vision Plans Paid Holidays & PTO Short and Long-Term Disability Paid Life Insurance 401(k) Retirement Plan Employee Stock Purchase Plan Lithia Learning Center Vehicle Purchase Discounts Wellness Programs High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.