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Executive Legal Assistant

2 months ago

Chicago, United States The Larko Group Full time

Take on meaningful responsibilities and seize extraordinary opportunities: work alongside leading legal professionals, serve as an essential support to attorneys, and contribute significantly to the management of daily operations. As a key member of the team, you will be instrumental in managing the flow of information, effectively screening, organizing, and prioritizing requests from internal and external clients. This role is both demanding and fulfilling, designed for a driven, high-energy individual who excels at working independently and crafting creative solutions to complex business challenges. Become a part of this exceptional firm with a global footprint.


Responsibilities

  • Increases communication with teammates to ensure smooth and expeditious support to assigned lawyers. Cross-trains teammates to ensure the same first-class service while away or out of the office.
  • Savvy gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively, and independently and follows through on tasks until successful completion.
  • Develops a strong understanding of practice and clients. Maintains a professional relationship with other legal counsel, courts, agencies, and professional organizations on behalf of the attorney keeping up-to-date client contacts as well as detailed client/matter lists.
  • Actively manages timekeepers’ diaries. Proactively manages lawyers to ensure entries meet submission deadlines. Obtains subject matter expert-level knowledge of the billing process. Coordinates the proper review of proformas, tracks, edits, and updates, and facilitates final approval of bills to ensure timely delivery to the client. Assists in meeting targets and year-end deadlines. Efficiently reconciles and processes expenses.
  • Composes, edits, and proofreads correspondence, presentations, and other documents.
  • Proactively coordinates internal/external meetings with limited direction, arranges logistics.
  • Demonstrates an exceptional understanding of Microsoft Outlook. Utilizes creative problem-solving skills to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices, and time zones.
  • Monitors attorney’s inbox. Cleans up, organizes, and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter-related documents and emails are stored appropriately.
  • Actively contributes to team meetings. Participates in focus groups, lunch and learns, and other knowledge-sharing activities including the mentor program, when necessary.
  • Maintains subject matter expertise in the Firm’s core applications. Understands and adheres to best practices.


Ideal Experience

  • Bachelor's degree preferred with 7+ years of experience.
  • Expert proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) applications.
  • Strong organizational skills, prioritize multiple tasks with excellent attention to detail.
  • Excellent interpersonal skills and the ability to build relationships with internal/external lawyers, staff, and clients.
  • Possesses exceptional verbal and written communication skills adhering to proper business writing standards. Demonstrates a keen eye for detail in informal and formal communications.
  • Works effectively with other departments, seeking solutions to business problems. Demonstrates an intellectual curiosity and continuous drive to improve service.


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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.