Administrative Assistant

1 week ago

Salt Lake City, United States Eide Bailly Full time

Location: Salt Lake City, Utah

Work Arrangement: Hybrid

A Day in the Life

A typical day as an Audit Administrative Assistant might include the following:

  • Utilize Engagement software and virtual apps to complete a wide range of tasks.
  • Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
  • Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
  • Prepare and assemble reports, company materials, and client documents as directed.
  • Conduct math checks, proofing, and formatting of financial statements before they are processed.
  • Process client confirmations.
  • Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
  • Make arrangements for various meetings via conference calls, video conference and webcasts.
  • Process expense reports for partners and managers.
  • Assist with processing outgoing mail. Organize incoming mail for partners as directed.
  • Assist other admin as needed with events and meeting catering.
  • Prepare invoices for Audit partners.
  • Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and copying.
  • Assist in office-wide duties such as mailings, form letters, and data updates.
  • Perform a wide range of general administrative duties, including running errands, for the audit department and office.
  • Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
  • Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
  • Comfortably use Teams and share screens to communicate with your Team located in other offices.

Who You Are

  • You have an Associate‘s degree and 2 years of past administrative support experience.
  • You thrive in a high-volume, fast-paced, work environment.
  • You are a multi-tasking master, and there has never been a deadline you could not meet.
  • You can quickly prioritize and organize your work to complete tasks of an immediate nature.
  • You hold yourself to the highest professional standards and maintain strict client confidentiality.
  • You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus.
  • You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love
  • You are confident in communicating with upper management.
  • You are willing to work overtime as needed.
  • You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
  • This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we‘ve built a collaborative workplace based on integrity, authenticity, and support for one another. You‘ll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family‘s needs first. Hear what our employees have to say about working at Eide Bailly.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We‘ll be in touch If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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