Office Coordinator

Job Opportunity With Salt Lake CountyA career with a purpose in the community you love Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.What it is like to work here: At Salt Lake County, our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate our employees through excellent benefits, a healthy work-life balance, and opportunities for growth and development. Surround yourself with peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work, and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place; it's our heart and service that bring us together. We encourage a work-life balance.A career with Salt Lake County includes several benefits and perks. We support our employees with 12 holidays, up to 24 vacation days, 12 sick days, and one personal day every year. Additional benefits include: retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution, medical coverage, including a 100% county paid premium option, dental and vision coverage, including coverage for adult designees, health savings account with a county contribution up to $1200/year, flexible spending account, 100% county-paid long-term disability and short-term disability option, professional development, including professional membership fees paid, tuition reimbursement, plus: onsite medical clinic and gym; hospital insurance, pet insurance, auto and home insurance, and discounts at county facilities.Job SummaryProvides administrative support functions for the division.Minimum QualificationsThree (3) years of office administrative support experience; or an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current county human resources policy requirements.Essential FunctionsProvides administrative support for division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions. Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits. Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information. Maintains calendars and schedules. Acts as an administrative liaison to other county agencies and external stakeholders. Prepares and maintains administrative documents, including regulations, enforcement files, adjudicative appeals, and legal requests for the division. Serves as records coordinator, complying with GRAMA and all related policies and procedures. Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents. Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations. Coordinates all aspects of assigned events and meetings. Collects, researches, analyzes, and organizes materials and information for projects and reports. Acts as backup support to the office clerical staff.Knowledge, Skills, and Abilities (KSA)Knowledge of business English and mathematics, advanced word processing and spreadsheet software applications, record and report preparation, maintenance, archiving, and filing, professional telephone and customer service etiquette, filing methods and techniques. Skills and abilities to follow verbal and written procedures and instructions, communicate effectively both verbally and in writing, organize workloads and prioritize tasks to adhere to deadlines, work independently under minimal supervision, develop, implement, and maintain filing and recordkeeping systems, interpret and apply policies and procedures, operate standard office equipment.Working Conditions and Physical RequirementsThis position may require lifting up to 30 lbs (office paper and various office supplies). This position is onsite, working at the front desk and interacting with the public face-to-face, Monday-Friday from 8 am-5 pm.