Project Coordinator/Admin/Assistant

5 days ago

Trenton, United States Integrated Resources Inc. Full time

Integrated Resources, Inc. is a premier staffing firm recognized as one of the tri-state area's most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since 1996. Our mission centers on delivering top-quality talent, first time and every time. We provide resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy, and Nursing.Job DescriptionProject Summary:Project Administrators support project management by updating schedules, reviewing project timelines, providing clerical support, maintaining calendars, setting up meetings, making travel arrangements, and performing various other duties. They participate in communication activities within the EPMO and act as Project Librarians, ensuring documents are maintained according to EPMO standards, including version control and proper filing within the enterprise portfolio management system.Required Skills:Two (2) to Four (4+) years of relevant work experience, preferably in a related industry or project environmentKnowledge of the Healthcare industry is preferred but not requiredExpertise in MS Office applicationsUnderstanding of project management terminology and practicesExcellent verbal and written communication skills with attention to detailAbility to work independently and as part of a teamStrong multitasking, prioritization, and organizational skillsAbility to manage multiple priorities and deadlinesResponsibilities:Schedule meetings, prepare and distribute minutes, and track action itemsTake notes during project meetings, annotate, finalize, and ensure follow-up on action itemsManage project documentation, including scheduling, revisions, releases, and archiving in Planview and SharePointDevelop and maintain procedures for controlling revisions to project scope, schedule, and cost, ensuring changes are well-defined, coordinated, and approvedReview change requests, coordinate change control meetings, update change logs, and generate status reportsMaintain Issue and Risk logs for projectsProvide proactive support to EPMO staff and project teamsAssist with project management training, meeting planning, and communication plansVerify and research timesheet data for project team membersUpdate project schedules using tools like MS ProjectAnalyze project schedules, identify challenges and risks, and communicate findings to project managers#J-18808-Ljbffr

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