Project Specialist

Project SpecialistAt Houston Methodist, the Project Specialist provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate. The Project Specialist is responsible for specific moderately complex, project-oriented assignments which include leading, coordinating and completing projects related to operational activities. The Project Specialist must be resourceful in seeking solutions, be pro-active and have the ability to handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of management and is accountable for high-level clerical support functions, project work and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department. Additionally, this position serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones.PEOPLE ESSENTIAL FUNCTIONSFacilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding.Participates in, and may direct, problem definition and resolution activities.Effectively communicates with key contacts to obtain information that relates to strategic initiatives as highlighted by management.Collaborates to foster healthy relationships in the work environment such as mitigation of conflict.SERVICE ESSENTIAL FUNCTIONSConserves management's time by reading, researching, collecting and analyzing information.Composes complex confidential correspondence for administrative purposes.Coordinates meetings relevant to project scope.Performs administrative and operational activities of a complex nature as appropriate.QUALITY/SAFETY ESSENTIAL FUNCTIONSResponsible for the management and completion of projects within the department, tracking and documenting data management, project progress and maintaining accurate project record files.Performs data management and analysis with little supervision.Ensures quality and timely execution of project deliverables.FINANCE ESSENTIAL FUNCTIONSUses resources efficiently; does not waste supplies.Assists in the preparation, tracking, and projection of annual operating budget and other department activities.Provides monthly reports and works with applicable departments to verify department transactional accuracy.GROWTH/INNOVATION ESSENTIAL FUNCTIONSIdentifies and assumes responsibility of own learning needs, consults with team experts and seeks continuing education opportunities to meet those needs.Offers innovative solutions through participation in performance improvement projects and activities.EDUCATIONBachelor's degreeWORK EXPERIENCETwo years experience in related discipline to include one year of project management experienceLICENSES AND CERTIFICATIONS - REQUIREDN/AKNOWLEDGE, SKILLS, AND ABILITIESDemonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations.Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security.Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles.Strong analytical and interpersonal skills.Advanced spreadsheet skills (i.e. creating pivot tables, performing v-lookups, and managing large data sets). Intermediate word-processing and presentation software skills.Strong project and time management skills.Initiative - Exhibits resourcefulness, independent action and judgment that are position appropriate.Professional handling of exposure to confidential/sensitive information.Demonstrates flexibility and adaptability in the face of changing demands.SUPPLEMENTAL REQUIREMENTSWORK ATTIREBusiness professionalON-CALLNoTRAVELMay require travel within the Houston Metropolitan areaCompany Profile:Houston Methodist Academic Institute oversees the Education Institute and Research Institute, including 772 faculty and 56,250 learners. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care. Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports more than 1,000 trainees in residence for medical, nursing, allied health and research education programs. Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports more than 1,387 clinical research protocols and $70.3 million in extramurally funded translational research programs. Houston Methodist is an Equal Opportunity Employer.