Executive Assistant

4 weeks ago

Thousand Oaks, United States People Architects Full time

People Architects is excited to partner with a Thousand Oaks, California based client seeking their newest member, a Temporary to Permanent Executive Assistant, to join their team


As the Executive Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making for a busy CEO and his company.


We are seeking someone who truly enjoys being in a support role and whom relies on their excellent organizational skills and the ability to effectively handle multiple priorities to:


  • Maintain and optimize schedules by providing calendar management support.
  • Serve as a primary point of contact, representing our team with professionalism and discretion.
  • Plan and organize domestic travel, including accommodation and transportation.
  • Coordinate and schedule personal commitments, including meetings, events, and travel arrangements
  • Conduct research on various topics as required, providing summaries and recommendations.
  • Take ownership of the logistics for meetings and maintain detailed minutes.
  • Support teammates in planning and executing special projects and events.
  • Anticipate upcoming events and cyclical responsibilities and initiate planning.
  • Deliver a positive guest/visitor experience that showcases a strong attention to detail.
  • Track and manage household expenses, prepare monthly budgets, and maintain financial records as well as other personal administrative duties.
  • Handle reimbursements, invoices, and financial documentation in a timely manner.
  • Assist with personal tasks including scheduling appointments, managing projects/errands, and handling various personal responsibilities.
  • Provide general administrative support including creating, maintaining, and editing Word documents, Excel spreadsheets and PowerPoint presentations; making and answering phone calls; writing professional email correspondences, track and process expenses receipts.


Ideal skills, attributes, values and knowledge:


  • Integrity, compassion, transparency, and honesty.
  • Strong intellect and problem solving capabilities, high EQ, creativity, judgment, and analytical skills.
  • Ability to maintain confidentiality, and exercise discretion at all times.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple projects, and deliver a high‐quality.
  • Strong Word; Excel; PowerPoint; Outlook.
  • Bachelor's degree or equivalent experience


We are committed to a diverse and inclusive workplace. People Architect and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.


*no external agencies/3rd parties.

  • Executive Assistant

    1 day ago

    Thousand Oaks, United States Los Robles Regional Medical Center Full time

    Salary Estimate: $61734.40 - $86444.80 / year Learn more about the benefits offered for this job. **Introduction**: Are you ready to manage in a new era as a Executive Asst where building a healthier tomorrow is more than a job? Our Los Robles Regional Medical Center team is committed to partnership, innovation, legacy and improving more lives in more...

  • Executive Assistant

    4 days ago

    Thousand Oaks, California, United States HCA Healthcare Full time

    Description Salary Estimate: / yearLearn more about the benefits offered for this job. The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The...

  • Executive Assistant

    4 weeks ago

    Thousand Oaks, United States People Architects Full time

    People Architects is excited to partner with a Thousand Oaks, California based client seeking their newest member, a Temporary to Permanent Executive Assistant, to join their team!As the Executive Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making for a busy CEO and his...

  • Executive Assistant

    4 weeks ago

    Thousand Oaks, United States People Architects Full time

    People Architects is excited to partner with a Thousand Oaks, California based client seeking their newest member, a Temporary to Permanent Executive Assistant, to join their team!As the Executive Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making for a busy CEO and his...

  • Senior Executive Assistant

    4 days ago

    Thousand Oaks, California, United States Amgen Full time

    HOW MIGHT YOU DEFY IMAGINATION?Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology...

  • Senior Executive Assistant

    4 days ago

    Thousand Oaks, United States Amgen Full time

    HOW MIGHT YOU DEFY IMAGINATION?Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology...

  • Senior Executive Assistant

    5 days ago

    Thousand Oaks, United States Amgen Inc. Full time

    JOB ID: R-188500 LOCATION: US - California - Thousand Oaks ADDITIONAL LOCATIONS: United States - Remote WORK LOCATION TYPE: Flex Commuter / Hybrid DATE POSTED: May. 17, 2024 CATEGORY: Administrative SALARY RANGE: 81,849.00 USD - 105,301.00 USD HOW MIGHT YOU DEFY IMAGINATION? You've worked hard to become the professional you are today and are now ready to...

  • Senior Executive Assistant

    5 days ago

    Thousand Oaks, United States BioSpace Full time

    Job DetailsHOW MIGHT YOU DEFY IMAGINATION?Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading...

  • Senior Executive Assistant

    4 days ago

    Thousand Oaks, United States Amgen Full time

    HOW MIGHT YOU DEFY IMAGINATION? You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s...

  • Executive Assistant/Administrative Assistant-Temporary Pooled Position

    4 weeks ago

    Thousand Oaks, United States California Lutheran University Full time

    The incumbent performs a broad range of sensitive, technical, and confidential administrative and support functions. Representative Duties Maintain files; control the release of sensitive information to authorized personnel. E Initiate payment reques Administrative Assistant, Executive Assistant, Assistant, Administrative, Executive, Education

  • Branch Executive Director

    2 weeks ago

    Thousand Oaks, United States Southeast Ventura County YMCA Full time

    Job DescriptionJob DescriptionPOSITION SUMMARY:Oversees the total operation of a YMCA branch, including membership, marketing, programs, facilities, volunteer and staff development, financial development, community relations and collaborations with community agencies.ESSENTIAL FUNCTIONS:Coordinates the development of the branch advisory board and committees....

  • Marketing Assistant

    4 days ago

    Thousand Oaks, United States Origin Management, inc. Full time

    We are actively seeking a motivated Entry Level Marketing Assistant to work on groundbreaking campaigns with an advertising and marketing firm in the local region. This innovative firm was founded by dedicated people looking to push the envelope by using cost-effective marketing campaigns and advertising strategies. Their goal is to provide the same...

  • Personal Assistant

    15 hours ago

    Thousand Oaks, United States Private Company Full time

    PART-TIME ON-SITE POSITION (APPROXIMATELY 30 HOURS/WEEK)ResponsibilitiesFinancial/BookkeepingAssist with financial documentation, basic accounting tasks, and budgeting. Proficiency in Excel is essential.Regularly reconcile personal and commercial real estate accounts, as well as monthly credit card reconciliation.Project ManagementCoordinate projects across...

  • Personal Assistant

    4 days ago

    Thousand Oaks, United States Private Company Full time

    ResponsibilitiesFinancial/BookkeepingAssist with financial documentation, basic accounting tasks, and budgeting. Proficiency in Excel is essential.Regularly reconcile personal and commercial real estate accounts, as well as monthly credit card reconciliation.Project ManagementCoordinate projects across multiple properties, including support for household...

  • Marketing Assistant

    5 days ago

    Thousand Oaks, United States Origin Management, inc. Full time

    We are actively seeking a motivated Entry Level Marketing Assistant to work on groundbreaking campaigns with an advertising and marketing firm in the local region. This innovative firm was founded by dedicated people looking to push the envelope by using cost-effective marketing campaigns and advertising strategies. Their goal is to provide the same...

  • Executive Administrative Assistant

    4 weeks ago

    Thousand Palms, United States Proper Solutions Staffing Full time

    Our client, a local non-profit, is looking for an Executive Administrative Assistant. This role will provide administrative and clerical support to the Chief Executive Officer as well as other administrative functions to support our nonprofit organiz Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Healthcare Account Executive

    4 days ago

    Thousand Oaks, United States A Place For Mom Full time

    Job DescriptionJob DescriptionCompany DescriptionA career with A Place for Mom (APFM) is an opportunity to join our rapidly expanding technology company committed to making a real difference in the lives of the families we serve and the senior living industry at large.Job DescriptionExciting opportunity to join the A Place for Mom team as an outside sales...

  • Assistant Catering Specialist

    4 days ago

    Thousand Oaks, United States Fogo De Chao Full time

    Our Mission at Fogo de Chão is to provide an extraordinary dining experience by delivering exceptional food and service to our guests. All Team Members are accountable to display Teamwork, Integrity, and Excellence in all aspects of their employment, create an extraordinary experience for our guests, and uphold our Brand Pillars. The Assistant Catering...

  • Branch Executive Director

    1 day ago

    Thousand Oaks, CA, United States Southeast Ventura County YMCA Full time

    POSITION SUMMARY: Oversees the total operation of a YMCA branch, including membership, marketing, programs, facilities, volunteer and staff development, financial development, community relations and collaborations with community agencies. ESSENTIAL FUNCTIONS: Coordinates the development of the branch advisory board and committees. Directs the volunteer...

  • Early Care Assistant Teacher

    1 month ago

    Thousand Oaks, United States California Department of Education Full time

    BASIC FUNCTION Under the direction of an assigned supervisor, utilizing the Conejo Valley Neighborhood for Learning (NfL) philosophy and standards, plan and facilitate high quality, anti-bias curriculum environment, and daily program activities, involving age appropriate learning methods for infants, toddlers, and/or preschool children, which promote child's...