Senior Materials Specialist

3 weeks ago

Pasadena, United States ICON Consultants, LP Full time

Qualifications

(IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields): Experience in managing inventory/assets. Google or Microsoft Suites knowledge, especially Excel or Google Sheet advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory

and order management functionalities. INTERMEDIATE EXCEL EXPERIENCE REQUIRED - vlookups, pivot tables, some charts, verify data across multiple spreadsheets, willingness to learn Excel.


ESSENTIAL JOB FUNCTIONS:

  • Promote a safe work environment and instill a strong safety culture.
  • Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.
  • Internal Processes and Functions (executed through ERP and actual performance of task):
  • Run inventory replenishment reorder report and process accordingly.
  • Create purchase requisitions, and confirm pricing associated with inventory replenishment.
  • Ensure purchase order prices correspond to applicable supply agreements.
  • Expedite Purchase Orders (constant communication with vendors (phone and email)
  • Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and
  • payments.
  • Manage sales tax issues (Requesting info from tax team)
  • Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and
  • inventory management activities.
  • Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests,
  • emergency orders and work order status. (Accessible 24/7 as needed)
  • Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual
  • performance of task)
  • Vendor Issue Management (executed through ERP and actual performance of task):
  • Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a
  • timely manner.)
  • Manage vendor invoice and payment issues with Accounts Payable Department.
  • Act as the primary interface between suppliers and National Warehouse.
  • Manage all blanket PO’s and interactions with those suppliers.
  • Warehouse Activities (executed through ERP and actual performance of task)
  • Prioritize work order fulfillment.
  • Monitor back orders and ensure their fulfillment on a timely basis.
  • Manage freight activities, which includes (Manage and resolve issues with freight carriers)

Act as back to manage 3rd Party Warehouse Activity:

  • Process incoming, and outbound orders.
  • Facilitate storage payments.

Savings:

● Identify and implement savings opportunities related to inventory purchases and shipments.

● Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply

agreements supporting the National Warehouse.

Other Warehouse Activities:

  • Works to promote physical organization and cleanliness of the warehouse.
  • Assist in cycle counts and annual physical inventory of warehouses.
  • Assist in physical material receipts and shipments on an as needed basis.
  • Assist in identification and disposal of obsolete parts and equipment.
  • Execute special projects on an as needed basis.

PHYSICAL REQUIREMENTS:

● Lifting/carrying up to 50 pounds occasionally.

● Capability to stand or walk for extended periods of time.

● Operate forklift safely and maintain valid operation certification.

CORE COMPETENCIES:

● Organizational Commitment

● Flexibility

● Customer Service Orientation

● Communicating Effectively

● Teamwork and Cooperation

● Developing Others

● Managing Competing Priorities

● Solution Focused Decision Making

● Entrepreneurial Thinking

KEY COMPETENCIES

● Listening and Responding Acts to help

● Analytical Thinking (AT) Makes plans and analyzes situations

● Information Seeking (INF) Does research/involves others

● Concern for Order and Quality (CO) Develops systems

● Team Leadership (TL) Promotes team effectiveness

● Self Confidence (SCF) Presents confidence in own ability

● Self-Control (SCT) Calms others in very stressful situations


EDUCATION:

Required: High School diploma or equivalent

Preferred: College degree


EXPERIENCE:

Required: Experience in managing inventory/assets. Experience with Planning, procurement and expediating; Google or Microsoft Suites knowledge, especially Excel or Google Sheet (required) advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory and order management functionalities.


WORK CONDITIONS:

Mainly strategic planning in an office environment warehouse work as well.

Preferred: MRP (Maximo) knowledge. LEAN, Six Sigma experience.

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