Senior Materials Specialist
3 weeks ago
Qualifications
(IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields): Experience in managing inventory/assets. Google or Microsoft Suites knowledge, especially Excel or Google Sheet advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory
and order management functionalities. INTERMEDIATE EXCEL EXPERIENCE REQUIRED - vlookups, pivot tables, some charts, verify data across multiple spreadsheets, willingness to learn Excel.
ESSENTIAL JOB FUNCTIONS:
- Promote a safe work environment and instill a strong safety culture.
- Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.
- Internal Processes and Functions (executed through ERP and actual performance of task):
- Run inventory replenishment reorder report and process accordingly.
- Create purchase requisitions, and confirm pricing associated with inventory replenishment.
- Ensure purchase order prices correspond to applicable supply agreements.
- Expedite Purchase Orders (constant communication with vendors (phone and email)
- Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and
- payments.
- Manage sales tax issues (Requesting info from tax team)
- Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and
- inventory management activities.
- Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests,
- emergency orders and work order status. (Accessible 24/7 as needed)
- Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual
- performance of task)
- Vendor Issue Management (executed through ERP and actual performance of task):
- Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a
- timely manner.)
- Manage vendor invoice and payment issues with Accounts Payable Department.
- Act as the primary interface between suppliers and National Warehouse.
- Manage all blanket PO’s and interactions with those suppliers.
- Warehouse Activities (executed through ERP and actual performance of task)
- Prioritize work order fulfillment.
- Monitor back orders and ensure their fulfillment on a timely basis.
- Manage freight activities, which includes (Manage and resolve issues with freight carriers)
Act as back to manage 3rd Party Warehouse Activity:
- Process incoming, and outbound orders.
- Facilitate storage payments.
Savings:
● Identify and implement savings opportunities related to inventory purchases and shipments.
● Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply
agreements supporting the National Warehouse.
Other Warehouse Activities:
- Works to promote physical organization and cleanliness of the warehouse.
- Assist in cycle counts and annual physical inventory of warehouses.
- Assist in physical material receipts and shipments on an as needed basis.
- Assist in identification and disposal of obsolete parts and equipment.
- Execute special projects on an as needed basis.
PHYSICAL REQUIREMENTS:
● Lifting/carrying up to 50 pounds occasionally.
● Capability to stand or walk for extended periods of time.
● Operate forklift safely and maintain valid operation certification.
CORE COMPETENCIES:
● Organizational Commitment
● Flexibility
● Customer Service Orientation
● Communicating Effectively
● Teamwork and Cooperation
● Developing Others
● Managing Competing Priorities
● Solution Focused Decision Making
● Entrepreneurial Thinking
KEY COMPETENCIES
● Listening and Responding Acts to help
● Analytical Thinking (AT) Makes plans and analyzes situations
● Information Seeking (INF) Does research/involves others
● Concern for Order and Quality (CO) Develops systems
● Team Leadership (TL) Promotes team effectiveness
● Self Confidence (SCF) Presents confidence in own ability
● Self-Control (SCT) Calms others in very stressful situations
EDUCATION:
Required: High School diploma or equivalent
Preferred: College degree
EXPERIENCE:
Required: Experience in managing inventory/assets. Experience with Planning, procurement and expediating; Google or Microsoft Suites knowledge, especially Excel or Google Sheet (required) advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory and order management functionalities.
WORK CONDITIONS:
Mainly strategic planning in an office environment warehouse work as well.
Preferred: MRP (Maximo) knowledge. LEAN, Six Sigma experience.
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